Executive Assistant

Orla Rose Associates; England; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading European finance firm in the UK is seeking an Executive Assistant to support senior leaders in the Investment Banking team. This role offers autonomy, excellent exposure, and a collaborative work culture. Candidates should have proven experience as an EA or Senior Team Assistant in similar fields, along with exceptional organisational and communication skills. The position provides a hybrid working model, competitive benefits, and recognition for excellence.

Benefits

Competitive benefits package

Professional development opportunities

Collaborative EA network

Qualifications

• Proven EA or Senior Team Assistant experience within Investment Banking, Private Equity, or M&A.
• Exceptional organisation, prioritisation, and communication skills.
• High level of discretion and professionalism when handling sensitive information.
• Ability to remain calm and solutions-focused under pressure.

Responsibilities

• Proactively manage complex, ever-changing diaries across multiple time zones.
• Arrange detailed international travel itineraries including visas, accommodation, and logistics.
• Prepare materials and coordinate agendas for internal and client meetings.
• Act as a professional point of contact for internal and external stakeholders.
• Process expenses, support presentations, and assist with ad hoc administrative projects.
• Contribute to ad hoc initiatives aligned with team priorities.

Skills

Organisation skills

Communication skills

Discretion

Proactivity

Tools

MS Office (Outlook, PowerPoint, Excel)

Job description

Overview

An exceptional opportunity to join a leading European finance firm renowned for its collaborative and high-performing culture. This is a fast-paced, client-facing Executive Assistant position supporting senior leaders within the Investment Banking team. The role offers excellent exposure, autonomy, and the chance to be part of a close-knit EA network where your contribution will be valued and recognised.

Key Responsibilities

• Diary & Schedule Management: Proactively manage complex, ever-changing diaries across multiple time zones.
• Travel Coordination: Arrange detailed international travel itineraries, including visas, accommodation, and logistics.
• Meeting & Event Support: Prepare materials, coordinate agendas, and ensure seamless execution of internal and client meetings.
• Client Liaison: Act as a professional point of contact for internal and external stakeholders, maintaining confidentiality and composure.
• Administrative Excellence: Process expenses, support presentations, and assist with ad hoc administrative projects.
• Project Support: Contribute to ad hoc initiatives and client-focused tasks aligned with team priorities.

About You

You’ll bring a polished, proactive, and professional approach, thriving in a dynamic environment where attention to detail and initiative are key.

Essential Skills & Experience

• Proven EA or Senior Team Assistant experience within Investment Banking, Private Equity, or M&A.
• Exceptional organisation, prioritisation, and communication skills.
• High level of discretion and professionalism when handling sensitive information.
• Ability to remain calm and solutions-focused under pressure.
• Confident using MS Office (Outlook, PowerPoint, Excel) and internal booking systems.

The Culture

You’ll be joining a prestigious, international firm that values its people. Expect:

• A supportive, collaborative, and social EA network.
• A modern, flexible working model (hybrid).
• Excellent professional development and progression opportunities.
• Competitive benefits package and recognition for excellence.