Executive Assistant

North Northamptonshire Council; England; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A council in England is seeking an Executive Assistant to provide essential support to its Corporate Leadership Team. The role includes managing diaries, organizing meetings, and ensuring effective communication and support within a multidisciplinary team. The ideal candidate will possess a strong educational background, extensive IT skills, and demonstrate excellent communication abilities while maintaining confidentiality.

Benefits

Competitive salary

Pension scheme

Generous leave entitlement

Employee Assistance Programme

Qualifications

• Demonstrable experience as an Executive Assistant.
• Ability to work under pressure and manage workloads effectively.
• Ability to maintain confidentiality at all times.

Responsibilities

• Maintain diaries and organize meetings/conferences.
• Minute meetings and manage correspondence.
• Supporting the Corporate Leadership Team in various administrative tasks.

Skills

Advanced IT Skills in MS Office

Communication Skills

Confidentiality

Education

GCSE in Mathematics and English

NVQ Level 3 or equivalent

Job description

About The Role

The council's Executive Assistants play a vital role in providing executive support to the council's Corporate Leadership Team. As an Executive Assistant, you will provide executive support the council’s corporate leadership team members.

As an Executive Assistant, you will be experienced, confident, discreet and able to work under significant pressure. You will need to be able to work under minimal supervision, working alone and as part of an extended team.

What will you be doing?

As an Executive Assistant, you will have a range of responsibilities including:

• Maintaining realistic and manageable diaries.
• Ensuring all aspects of meetings/ conferences are organised, agendas developed, and prompt action taken maintaining timely responses to deadlines at all times.
• Attending and minuting meetings.
• Remain conversant with workloads for the Corporate Leadership Network in order to assist with management of workload and field enquires on service issues.
• Liaising with members of the public and elected Members on behalf of colleagues in the Corporate Leadership Network.
• Undertaking tasks for the team, project work and research as directed with minimal supervision.
• Receive, sort and prioritise mail, and emails, redirecting as appropriate and responding to all routine correspondence without direction.
• Providing cover across the team as and when required.
• Supporting colleagues in the Executive Support Team.
  
  

About You

You will be able to demonstrate a good level of general education to GCSE standard in Mathematics and English or equivalent along with advanced IT Skills in MS Office, plus NVQ 3 or equivalent, or a willingness to train.

Previous experience of working as an Executive Assistant and substantial experience in use of IT systems e.g. Word processing, spreadsheets, internet, Excel, power point is essential. You will be aware of the requirement for confidentiality at all times.

You must have the ability to work as part of a multidisciplinary team and establish good working relationships, able to arrange conferences and meetings, act on your own initiative, able to contribute positively at team meetings and have excellent communication skills, both orally and written.

You will have the ability to complete tasks and projects on time and to a high standard, demonstrating a can-do attitude, ability to prioritise and manage own workloads and a willingness to work flexibly.

Our benefits

Here at North Northamptonshire Council, we’re transforming for the better, using all our creativity and imagination to create the best life for our local people.

You’ll find that we have a wide range of careers that may be more surprising than you think!

Why choose us?

We Offer a Vibrant Working Environment With

• a competitive salary
• a pension scheme, where we pay a significant contribution on top of your contribution. It provides life cover and ill-health protection.
• lots of opportunities to develop your skills, knowledge and potential in a large unitary council
• generous leave entitlement (28 days, rising to 33 days) and bank holidays, plus the option to buy up to an extra 10 days
• hybrid and flexible working arrangements, where practicable for service needs to help you with a healthy work-life balance.
  
  

We provide a range of great benefits such as an Employee Assistance Programme, an Employee Benefits Scheme, wellbeing support, travel rates at HMRC rates, as well as supporting a range of active Employee Network Groups.

About Us

Our Values and Behaviours

Our Values Define Who We Are And How We Operate, By Forming The Foundation For How We Interact With Our Customers, Colleagues And Provide Our Services. They Are Also At The Forefront Of Our Decision Making And Delivery And Are

Customer-focused

Respectful

Efficient

Supportive

Trustworthy

Our Key Commitments

Our key commitments help ensure that the priorities we make, now and in the future, maintain the necessary breadth of focus in those areas that we believe matter most.

We are proud to be a recognised Disability Confident Employer and is committed to providing an inclusive recruitment process and will offer an interview to disabled applicants who meet the essential criteria for the role.

North Northamptonshire Council re-signed the Armed Forces Covenant in June 2024 which highlights the Council’s pledge to support the Armed Forces community. The council obtained the silver status award for the Defence Employer Recognition Scheme (ERS) and we are now currently working towards achieving Gold status.

Further information can be found at Jobs and careers | North Northamptonshire Council (northnorthants.gov.uk)

Attached documents

• Job Description
  
  

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