Executive Assistant

Morgan McKinley; England; Hybrid; GBP 68,000; Full time

Job summary

A professional services firm in London is seeking an experienced Executive Assistant to manage administrative and operational tasks. You will coordinate travel, plan events, and support leadership, ensuring effective communication and confidentiality. The ideal candidate should have strong organizational skills and demonstrate professionalism. The role offers a hybrid working model with a competitive salary of approximately £68,000.

Qualifications

• Proactive management of administrative and operational tasks.
• Strong judgment, discretion, and understanding of business priorities.

Responsibilities

• Manage complex calendars and ensure optimal scheduling.
• Coordinate domestic and international travel arrangements.
• Plan and execute internal and external events.

Skills

Site culture leadership

Event and project management

Meeting coordination and facilitation

Travel and expense management

Confidentiality and discretion

Core administrative operations

Resource planning and headcount management

Relationship building and stakeholder engagement

Team management and collaboration

Written and verbal communication

Calendar and time management

Job description

Executive Assistant

London (Hybrid) | Approx. £68,000

As an Executive Assistant, you proactively manage a range of administrative and operational tasks with minimal guidance. You demonstrate excellent judgment, discretion, and a strong understanding of business priorities to effectively support your team and/or site. You build trusted relationships with cross-functional partners, communicate with professionalism, and maintain the highest standards of confidentiality while adhering to company policies and procedures.

Key Responsibilities

Administrative & Operational Support

• Manage complex calendars, ensuring optimal scheduling across time zones and prioritization of leadership time.
• Proactively identify and resolve scheduling conflicts, build preparation time into events, and optimize calendars for short- and long-term planning.
• Prepare and coordinate meetings, including logistics, attendee management, agenda alignment, and materials preparation (e.g., presentations, notes).

Travel & Expense Management

• Coordinate and manage domestic and international travel in line with executive and team preferences.
• Handle pre-travel arrangements (e.g., visa/passport support, tech setup, cultural considerations).
• Complete post-travel documentation and expense reconciliation.
• Manage expense reports, invoices, purchase orders, and budget tracking with minimal supervision.

Event & Program Management

• Plan and execute internal and external events such as team off-sites, site-wide activities, business summits, and tech talks.
• Oversee event logistics (venues, equipment, swag, entertainment, travel coordination) and ensure compliance with internal and external policies.
• Serve as the main point of contact during events and collaborate with internal partners and vendors.

Culture, Community & Site Management

• Lead initiatives to strengthen site culture, community engagement, and communication both internally and externally.
• Advise leadership teams on strategic programs and initiatives related to culture, team dynamics, and site effectiveness.
• Partner with Real Estate and Workplace Services (REWS) to manage space allocation, facilitate office moves, and assess workspace needs.
• Support and mentor the broader EA community; act as a role model within the site, location, or region.

Project & Program Support

• Contribute to cross-functional and global initiatives (e.g., Culture Club, EA community projects, site process improvements).
• Deliver medium to large-scale projects from initiation to completion, identifying and mitigating risks with minimal guidance.
• Exhibit sound judgment and proactive problem-solving throughout project execution.

Core Competencies & Skills

• Site culture leadership
• Event and project management
• Meeting coordination and facilitation
• Travel and expense management
• Confidentiality and discretion
• Core administrative operations
• Resource planning and headcount management
• Relationship building and stakeholder engagement
• Team management and collaboration
• Written and verbal communication
• Calendar and time management