Executive Assistant

Talent Storm Recruitment; England; Hybrid; GBP 45,000 - 55,000; Full time

Job summary

A leading PR agency is seeking a highly organized PA to support their busy CEO on a 12-month maternity cover contract. This role requires excellent communication skills and the ability to manage multiple priorities effectively in a fast-paced environment. You will be responsible for coordinating the CEO's calendar, arranging meetings, and handling confidential information, with flexibility to work from home one day a week.

Qualifications

• Proven experience as a PA in a fast-paced environment.
• Ability to juggle conflicting priorities with high standards.
• Motivated and adaptable, ready to embrace change.

Responsibilities

• Provide full EA support to the CEO.
• Anticipate and resolve operational issues.
• Manage high volume calendar and prepare reports.
• Coordinate presentations and meetings.
• Build professional relationships internally and externally.

Skills

Highly organised

Strong business judgment

Excellent communication skills

Attention to detail

Good problem-solving skills

Job description

PA to CEO/Founder

PR/Communications Agency

£45-55k

4 days office based, 1 day from home - needs flexibility

12 month maternity cover starting in November 2025

Overview

This world renowned PR and Communications agency are seeking an exceptionally well organised PA to support their super busy CEO on a 12 month maternity cover contract. You will be responsible for coordinating their calendar, arranging meetings, preparing reports, dealing with confidential information as well as being the right hand support and acting as their representative.

This is a fast paced role that will require someone to have excellent communication skills as well as being able to juggle several conflicting priorities at any time.

Based in beautiful offices in Central London, this role is primarily office based however there is flexibility to work from home 1 day a week.

Responsibilities

• Provide full EA support to the CEO
• Anticipate the needs of the CEO by resolving operational and administrative issues before they arise
• Perform administrative tasks in a timely manner with attention to detail, high volume calendar management, preparing and tracking expense reports, meeting organisation
• Arrange and coordinate travel - liaising with the Private EA
• Coordinate all presentations, and prepare reports/proposals
• Communicate effectively and in a timely manner with key stakeholders
• Can multi-task, meet deadlines and ensure quality of work provided is of high standards
• Be actively involved in new projects as directed by the CEO, offer solutions to problems and deliver presentations in power point format
• Act as a focal point of contact within your team and with other departments across head office, including the handling of confidential / sensitive information
• Provide a high level of professional administrative support as well as manage and coordinate several company events, activities and off-sites that arise on an on-going basis
• Be able to work in a professional and fast paced environment and set priorities
• Undertake other ad hoc projects as required
• Build a strong and professional working relationship with colleagues and external parties

Requirements

• Highly organised and able to work independently under pressure
• Possess strong business judgment and communication skills needed to interact with a variety of people in different job functions
• Proven experience in a similar role is essential gained within a creative/PR/communications/advertising/fashion company or similar fast paced environment
• Strong organisational skills with attention to details and a proven ability to handle multiple priorities
• Good problem-solving skills, proactive and positive attitude to work
• Motivated and committed with a “can do” attitude
• Adaptable and flexible – embrace change and is willing to adapt to the needs of the business