Executive Assistant

Zurich Insurance; Douglas; On-site; GBP 42,000 - 58,000; Full time

Benefits offered by this job

12% defined non-contributory pension

Annual company bonus

Income protection

Life cover 4x salary

Free car parking

Private medical insurance

Virtual GP appointments

Flexible working

Wellbeing support

Training and development opportunities

Job summary

Zurich Insurance in Douglas, Isle of Man, invites applications for an Executive Assistant to support the CFO and COO. You will manage complex diaries, travel, and critical priorities, acting as a trusted point of contact for senior leaders and key stakeholders.

You will prepare executive-level materials, coordinate leadership meetings, and handle sensitive information with discretion. This role offers a challenging, fast-paced environment with strong development opportunities within a supportive

Qualifications

• Experience supporting senior executives in a fast-paced corporate environment.
• Exceptional organisational skills with ability to manage multiple priorities and deadlines.
• Strong stakeholder management and communication skills with confidence at senior leadership level.
• Advanced IT skills including PowerPoint, Outlook, Word, Excel, and Teams.
• Experience creating and managing high-quality presentations and executive materials.
• Strong written communication, editing, and proofreading skills.
• Proactive, resilient and solutions-focused approach with high integrity.

Responsibilities

• Provide proactive executive support, managing complex diaries, meetings, travel arrangements and key priorities.
• Act as a trusted contact between senior leaders, the CEO Office, and stakeholders.
• Build relationships while handling sensitive information discreetly and professionally.
• Coordinate and prepare executive-level presentations, reports, and communications with accuracy and timeliness.
• Manage presentation materials and business documentation to stay current and professional.
• Support planning and delivery of leadership meetings, board activity, actions, minutes and offsites.
• Utilise technology to improve efficiency and support operations.
• Collaborate with the EA community to share best practices and drive improvement.
• Undertake ad hoc projects as business needs evolve.
• Support CFO area budget oversight to align with financial targets.

Skills

Executive support

Diary management

Stakeholder management

Presentation materials

Travel coordination

Tools

PowerPoint

Outlook

Word

Excel

Teams

Job description

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Executive Assistant

137771

Location: Douglas, Isle of Man

Closing date for applications: 3rd November 2026

The opportunity:

We're looking for a proactive and highly organised Executive Assistant to support both the CFO and COO and their respective teams within a fast-paced business environment. You'll play a key role in, managing competing priorities, building strong stakeholder relationships, and providing high-quality support with professionalism, discretion, and confidence.

This is an ideal opportunity for someone who thrives in a dynamic environment, enjoys working at pace, and is comfortable interacting with senior leaders across the organisation.

What will you be doing?

• Provide proactive executive support, managing complex diaries, meetings, travel arrangements, and key business priorities.
• Act as a trusted point of contact between senior leaders, the CEO Office, and key stakeholders.
• Build and maintain strong relationships while handling sensitive information with discretion and professionalism.
• Coordinate and prepare executive-level presentations, reports, and communications, ensuring content is accurate, engaging, and delivered on time.
• Manage presentation materials and business documentation, ensuring they remain current, professional, and aligned to business objectives.
• Support the planning and delivery of leadership meetings, Board-related activity, collating actions, minute taking, offsites, and key business events.
• Utilise technology and digital tools to improve efficiency and support effective business operations.
• Collaborate with the wider EA community to share best practice and drive continuous improvement.
• Undertake ad hoc projects and support activities as business needs evolve.
• Support with the oversight of the CFO area budget, ensuring alignment with financial targets.

What are we looking for?

• Experience supporting senior executives in a fast-paced corporate environment.
• Exceptional organisational skills with the ability to manage multiple priorities and deadlines.
• Strong stakeholder management and communication skills, with confidence working at senior leadership level.
• Advanced IT skills, including PowerPoint, Outlook, Word, Excel, and Teams.
• Experience creating and managing high-quality presentations and executive-level materials.
• Strong written communication, editing, and proofreading skills.
• A proactive, resilient, and solutions-focused approach, with excellent judgement and attention to detail.
• High levels of integrity, professionalism, and confidentiality.

This role offers the opportunity to work at the heart of the business, providing critical support to senior leadership while contributing to a collaborative and high-performing team culture.

Our culture:

At Zurich on the Isle of Man, our sense of community is strong and we’re particularly passionate about diversity and inclusion. We want our people to bring their whole selves to the workplace and ensure everybody is made to feel welcome, regardless of their background, race, gender or sexual identity, beliefs, or culture. We are committed to treating all our applicants fairly and with respect, irrespective of their actual or assumed background, disability, or any other protected characteristic.
We have an environment that places a real importance on our people’s wellbeing from a physical, mental, social and financial perspective. We work with our wellbeing partners and industry experts to provide the best advice and access to a wealth of lifestyle support. We’re also committed to continuous improvement, and we offer access to a comprehensive range of training and development opportunities.

We’re passionate about supporting employees to help others by getting involved in volunteering, charitable and community activity. Our charitable arm,Zurich Community Trust, is one of the longest-established corporate trusts in the UK. In that time, we’ve awarded grants and volunteered time to deserving causes in the UK valued at over £90 million.

So, make a difference. Be challenged. Be inspired. Be supported. Love what you do. Work for us.

The financials

• Competitive salary.
• 12% defined non-contributory pension scheme.
• Annual company bonus.
• Income Protection.
• Life cover - four times your salary.
• Free Car Parking, including electric car charging points.

Time away

• 28 days holiday a year plus bank holidays.
• The option to buy up to an additional 20 days or sell some of your holiday.
• Three days paid volunteering.
• Up to 16 weeks' full pay for maternity, paternity and adoption leave.

Your health is important to us

• Access to Private medical insurance.
• Virtual GP appointments.
• Free flu jab.
• Access to a wealth of support from our wellbeing partners.
• Flexible working.
• Free fruit on a Weekly basis

We're making a difference

• Creating a brighter, more sustainable future underpins all that we do here in Zurich. Our modern and sustainable office is BREEAM and SAGE Plus accredited.
• Zurich is passionate about supporting employees to help others by getting involved in volunteering, charitable and community actively through the IOM Staff Charity Fund.