Executive Assistant

Fixfire®; Coventry; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A well-established company in Coventry is looking for an Executive Assistant to support the Operations & Finance Manager. This role involves managing diaries, preparing agendas, and overseeing office operations. The ideal candidate will have experience as an Executive Assistant and possess strong organizational skills. This position offers competitive remuneration and opportunities for professional growth.

Benefits

Competitive remuneration

Your birthday as an extra day's holiday

Ongoing training and development opportunities

Qualifications

• Proven experience as an Executive Assistant, Office Manager, or similar.
• High levels of integrity and discretion when handling sensitive information.
• Experience in compliance documentation or external audits.

Responsibilities

• Manage the Operations & Finance Manager's diary, meetings, and appointments.
• Prepare agendas, take minutes, and track follow-up actions.
• Oversee day-to-day office operations and coordinate with suppliers and contractors.

Skills

Organisational skills

Communication skills

Time-management skills

Proficiency in Microsoft Office Suite

Tools

Microsoft Office Suite

Job description

Overview

Join our growing team as an Executive Assistant, supporting the Operations & Finance Manager in a varied role where no two days are the same. Develop your career with a well-established, innovative company.

Role

Executive Assistant to the Operations & Finance Manager

Role split between Coalville, LE67 and Coventry CV2

Employment and Benefits

• Full time, permanent position
• Competitive salary + excellent benefits

Please Note: Applicants must be authorised to work in the UK

Avansys LLP is the brand owner of Fixfire, Leading Edge Products & Electrospa and provides Life & Property Protection and innovative products for the built environment. With offices in Coventry (West Midlands) and Coalville (East Midlands) Fixfire serves an established customer base operating across a diverse range of industries and environments. The business is on a strong growth trajectory and achieves success through innovation and offering solutions that are often different and better than the competition. Clients range from SMEs through to FTSE100 companies, and cover systems such as Fire Alarms, Access Control, CCTV and Nurse Call systems.

The Role

This exciting opportunity is perfect for a highly organised and proactive Executive Assistant who thrives in a fast-paced environment. You'll play a vital part in ensuring the smooth operation of our business by supporting the Operations & Finance Manager across administration, compliance, HR, and office management.

Key Responsibilities

• Manage the Operations & Finance Manager's diary, meetings, and appointments
• Prepare agendas, take minutes, and track follow-up actions
• Act as liaison with internal and external stakeholders
• Oversee day-to-day office operations and coordinate with suppliers and contractors
• Maintain accurate asset registers, including IT, vehicles, and equipment
• Support procurement and inventory management
• Assist with compliance documentation (PQQs, ISO, BAFE audits)
• Help implement health & safety processes across both sites
• Provide confidential HR support, including onboarding and secure record-keeping
• Draft reports, correspondence, and presentations; coordinate company events

Benefits

• Competitive remuneration
• Your birthday as an extra day's holiday
• Ongoing training and development opportunities
• Opportunities to make a real difference with your ideas
• A varied, rewarding role where every day is different
• Working with a company established for nearly 50 years
• A supportive environment where you're more than just a number

The Ideal Candidate

About

We are looking for a professional, detail-oriented individual who can manage multiple tasks while maintaining confidentiality and accuracy. You will be approachable, proactive, and driven to make an impact. About you:

• Proven experience as an Executive Assistant, Office Manager, or similar
• Excellent organisational and time-management skills
• Strong written and verbal communication skills (in person, phone, email, and MS Teams)
• High levels of integrity and discretion when handling sensitive information
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience in compliance documentation or external audits

Desirable Skills

• Facilities or asset management experience
• Familiarity with HR and health & safety processes
• Knowledge of finance or operations functions

This is your chance to take on a vital support role in a respected and growing company. If you're ready to thrive in a diverse, fast-moving environment, we'd love to hear from you.

How To Apply

If you have the skills and experience required for this position, click “apply” today and check your inbox for an email providing more information on how to complete your application and provide any other supporting documents.

You must be authorised to work in the UK. No agencies please.

Other suitable skills and experience include Personal Assistant, Office Manager, Business Support Executive, Team Administrator, Senior Administrator, Compliance Assistant, Facilities Coordinator, HR Administrator, Operations Coordinator, Project Support Officer

Note: This listing may include location details and related job postings on the same page; only the listed role details above are part of this description.