Executive Assistant

Spider Web Recruitment; Coventry; On-site; GBP 30,000 - 36,000; Full time

Job summary

A growing accounting firm in Coventry is looking for an Executive Assistant to support the management team. In this role, you will oversee schedules, manage meeting logistics, and ensure smooth operations. Ideal candidates should have strong organizational skills, attention to detail, and proficiency in Microsoft Office. The position offers a competitive salary, flexible working hours, and additional benefits.

Benefits

Competitive salary

30 days holiday

Flexible working hours

Profit share scheme

Company car/car allowance

Medical insurance

Team-building events

Qualifications

• Proven background in task administration and project coordination.
• Excellent attention to detail and organizational abilities.
• Confident communicator and motivator.

Responsibilities

• Coordinate management team's schedules and organize meetings.
• Create and distribute reports and presentations.
• Manage inboxes and draft responses.
• Prioritize and adjust calendars, ensuring key deadlines are met.
• Maintain confidentiality with sensitive information.

Skills

Attention to detail

Organizational skills

Communication skills

Proficiency with Microsoft Office

Job description

Executive Assistant - Are you a proactive, detail-focused professional eager to contribute meaningfully within a growing company? We'd love to connect with you!

We are looking for an Executive Assistant to join our dynamic team in Coventry, West Midlands.

About us:

With more than 45 years of experience helping small to medium-sized businesses thrive, Oldfield Accountancy goes far beyond traditional accountancy. Based in Coventry, we are innovative tax advisors and business development experts. Our tailored approach helps clients expand their businesses, improve cash flow, increase profitability, and build lasting value—all while delivering cutting-edge tax planning solutions.

Fantastic company benefits include:

- Competitive Salary: A starting salary of £30,000 - £36,000 per annum depending on experience

- Holiday: 30 days including bank holidays

- Flexible Working Hours

- Profit Share Scheme, Company Car/Car Allowance & Medical Insurance (after qualifying period in role)

- Employee extras such as: Quality lunches, team reward meals, team-building events, and a young, vibrant office culture

About the role:

As an Executive Assistant, you'll support the management team; overseeing schedules, manage meeting logistics, produce reports, and communicate with internal and external stakeholders. You'll be an important part of the management team's efficiency, ensuring smooth day-to-day operations.

Duties and Responsibilities include:

- Coordinate the management team's schedules, organise meetings without conflicts, prepare agendas, and handle all logistics including venue booking and tech setup.

- Create, maintain, and distribute reports and presentations aligned with meeting objectives; manage weekly, monthly, and quarterly performance summaries.

- Record meeting actions, assign responsibilities, set deadlines, and follow up with team members to ensure progress and completion of key tasks and projects.

- Manage inboxes, draft responses, support various admin and project-related tasks, and act as a liaison across departments for effective communication.

- Prioritise and adjust the management team's calendars, ensure key deadlines are met, and maintain strict confidentiality with sensitive information.

About you:

As our new Executive Assistant, you will have a proven background in task administration and project coordination. With excellent attention to detail and organisational abilities, you're also a confident communicator and motivator. IT proficiency particularly with Microsoft Office tools (Word, Excel, PowerPoint) is essential.

If you have all the relevant skills and experience for the Executive Assistant role and would like to be considered, please apply by forwarding an up-to-date CV as soon as possible. We look forward to hearing from you.

Please check your email inbox and spam / junk mail folder for any email correspondence for this vacancy.

If you require any reasonable adjustments such as access or information in an alternative format, please inform us soon as you are able so that we can make the appropriate adjustments.

No recruitment agencies, please

Additional keywords: Executive Assistant, Project Management, Administrative Coordinator, Business Support, Personal Assistant, Office Assistant, Follow-up Manager, Administrator, EA, Office Administration

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