Executive Assistant

Penguin Uniform; Cotswold District; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a fast-growing embroidery and print business as an Executive Assistant supporting the Managing Director and leadership team. You'll play a vital role in ensuring smooth operations and driving growth through effective management of schedules, communications, and projects, while being part of a dynamic team with opportunities for personal growth.

Benefits

Opportunities for career growth

Part of a multi-award winning team

Culture that values initiative

Qualifications

• Exceptional organizational skills with attention to detail.
• Experience with AI tools and project management applications.
• Proactive problem-solving abilities and discretion.

Responsibilities

• Manage diary, scheduling, travel, and appointments.
• Triage emails and prepare meeting briefs.
• Coordinate internal projects and support HR systems.

Skills

Organizational Skills

Attention to Detail

Problem Solving

Tech Savvy

Discretion

Job description

Executive Assistant to Managing Director & Leadership Team

Location: Andoversford, Cheltenham, GL54 4LB

Hours: Full-time or Part-time (Flexible for the right candidate)

Salary: £25k+ (depending on experience)

About Us:

We are a fast-growing embroidery and print business with big ambitions. With a growing team of 20+ , we’re entering an exciting phase of expansion into new markets, products, and digital channels.

We’re looking for a proactive, highly organised Executive Assistant to support our Director & senior leadership team to help drive the business forward by ensuring time, energy, and focus stay firmly on growth and innovation.

As Executive Assistant to the director, you'll be the key person behind the scenes who makes sure nothing falls through the cracks. You'll help keep the business running smoothly by handling all the operational tasks that take away from sales, marketing, partnerships, and strategic leadership.

Some Key Responsibilities:

Proactively manage diary, scheduling, travel, and appointments.

Triage emails, draft responses, and handle communications to protect time and focus.

Prepare meeting briefs, take notes, and follow up on action items.

Coordinate internal projects (e.g., new product launches, content shoots, marketing campaigns).

Handle personal admin and logistics (when required).

Support social media content planning, uploads, and event coordination.

Handle basic HR systems inc onboarding, working with our external partner.

Support accounts team with invoicing & statements (when required)

Co-ordinate staff expenses & holidays.

Compute staff orders & co-ordinate trade & credit applications effectively.

Must haves:

Exceptionally organised with laser-sharp attention to detail.

Tech-savvy and comfortable using the emerging "AI tools", project management apps, and social media.

A natural problem solver who can anticipate needs before they arise.

Discreet, professional, and able to manage sensitive information.

A self-starter who thrives in a fast-moving, entrepreneurial environment.

Own a growth mindset, forward thinking & hard working.

Nice to have:

• Experience in supporting founders or leadership teams.
• Interest or experience in being a crucial part to a businesses success.

What you will get:

Team: Be part of a multi-award winning team, with a culture that values initiative.

Growth: Opportunities to grow with the business.

Impact: Directly influence the success of the business and the day-to-day of the owner.

To Apply:

Send your CV and a brief note on why this role excites you to [e-mail]