Executive Assistant

JR United Kingdom; Colchester; On-site; GBP 30,000 - 45,000; Full time

Job summary

A forward-thinking company in engineering and aviation is seeking an Executive Assistant for their Bristol office. In this hybrid role, you will support senior leadership by managing complex diaries, travel arrangements, and documentation, driving efficient support in a busy, dynamic environment. The ideal candidate will have proven experience in high-level EA support, showcasing excellent organizational and communication skills, while working alongside a team of dedicated professionals.

Qualifications

• Proven experience as a high-level Executive Assistant supporting senior leadership.
• Experience in tech, engineering, or consumer products preferred.
• Ability to manage multiple priorities and collaborate effectively.

Responsibilities

• Manage inboxes and diary for the COO and Engineering Director.
• Coordinate meetings across multiple time zones and arrange travel.
• Prepare briefing materials and ensure seamless meeting execution.

Skills

Communication

Organizational Skills

Collaboration

Proactivity

Tools

Microsoft Office Suite

Job description

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Our client, a fast-paced and dynamic organisation, is a pioneer in engineering and aviation. They have offices throughout the UK and are dedicated to providing innovative solutions in air travel. They are looking for an Executive Assistant to join their Bristol team. This is an exciting opportunity for an experienced Executive Assistant to support a busy team in a company of trailblazers.

Position: Executive Assistant

Location: Bristol, Hybrid (3-4 days in the office / 1-2 days WFH)

The primary role of the Executive Assistant will be to support the Chief Operating Officer and Engineering Director. The successful candidate will be based in Bristol and work alongside a team of four PAs—two in Bristol and two in London.

Key responsibilities:

• Manage inboxes proactively, ensuring timely responses and prioritisation of actions.
• Own complex diary management, collaborating with the wider assistant team to coordinate meetings across multiple time zones.
• Prepare briefing materials and documentation for executive engagements.
• Ensure seamless meeting execution, including planning, logistics, and follow-up.
• Arrange domestic and international travel with detailed itineraries and contingency plans.
• Coordinate quarterly board meetings, including drafting agendas and managing logistics.
• Support internal and external event planning and delivery.
• Process and reconcile expenses in line with company policy.

Experience:

• Proven experience as a high-level Executive Assistant supporting senior leadership in a fast-paced environment.
• Excellent written and verbal communication skills, confident in representing senior stakeholders.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Highly organised with the ability to manage multiple priorities and deadlines.
• Team player who collaborates effectively with colleagues.
• Positive, proactive, and solution-oriented attitude with professionalism and composure.
• Experience in tech, engineering, or consumer products companies is preferred.
• Previous EA support to multiple executives and experience in leading company events.

Key attributes:

• Highly organised, adaptable, and able to remain calm under pressure.
• Strong communication skills; confident in liaising with senior leaders and external stakeholders.
• Excellent collaboration skills to integrate with and support a team of PAs/EAs.

Lily Shippen is a leading recruitment agency specialising in executive and business support roles across the UK and internationally. We work with finance, investment, professional services, and corporate sectors to connect high-calibre professionals with top employers.