Executive Assistant

Yext; City of Westminster; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading digital presence platform in the UK is seeking an Executive Assistant to support the SVP of Sales EMEA. Responsibilities include managing calendars, coordinating travel logistics, and interacting with senior executives. Ideal candidates are organised, communicative, and able to handle confidential information effectively. Join a team recognized as a 'Best Place to Work' and thrive in a fast-paced environment.

Qualifications

• Several years of high level, complex executive administration experience.
• Ability to influence others and listen effectively.
• Experience making complex travel arrangements.

Responsibilities

• Schedule and manage demanding calendars.
• Organise team social events and client entertainment.
• Coordinate complex travel schedules and logistics.

Skills

Organisational skills

Written and verbal communication

Attention to detail

Project management

Diplomatic conflict management

Education

BA/BS degree

Tools

Microsoft Office

Google Apps

Job description

Yext (NYSE: YEXT) is the leading digital presence platform for multi-location brands, with thousands of customers worldwide. With one central platform, brands can seamlessly deliver consistent, accurate, and engaging experiences and meaningfully connect with customers anywhere in the digital world. Our AI and machine learning technology powers the knowledge behind every customer engagement, which is only possible through our team of innovators and enthusiastic collaborators. Join us and experience firsthand why we are consistently recognized as a 'Best Place to Work' globally by industry leaders such as Built In, Fortune, and Great Place To Work!The Executive Assistant supports the SVP of Sales EMEA. Your responsibilities will include scheduling for executive calendars, travel logistics, meeting planning and coordination, and communication with a wide variety of internal and external contacts at all levels. You are enthusiastic, collaborative and willing to take on new and diverse
projects! Additionally, you are well organised, effectively multi-task, prioritise, and have strong written and verbal communication skills.
What You'll Do

Schedule and manage demanding calendars
Organising team social events, client entertainment events and some office management responsibilities
Interact frequently and successfully with senior executives and other executive assistants across Yext on various matters
Arrange and coordinate complex travel schedules, accommodations, and all trip logistics
Coordinate, arrange, and run logistics for staff meetings and a variety of other Yext meetings, including preparing meeting materials ahead of time
Handle and maintain highly confidential information

BA/BS degree with several years of high level, complex executive administration and project management work experience or equivalent experience
Excellent verbal and written communication skills-involving high-level communications with internal and external contacts
Ability to listen and simplify details depending upon target audience; ability to influence others
Exceptional ability to organise work and tasks; attention to detail and excellent follow-through
Ability to work and thrive in a fast-paced environment and execute effectively against multiple projects and deadlines
Ability to interface effectively with all levels of staff and executives within the company
Demonstrated ability to take initiative, anticipate needs and exercise independent and sound judgment
Demonstrated passion for learning new things, continuous improvement sharing best practices
Direct experience dealing with sensitive situations in a diplomatic manner; manage and de-escalate conflict appropriately, know when to delegate issues upward
Expertise with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Apps (Mail, Calendar, Drive)
Experience making complex domestic and international travel arrangements