Executive Assistant

RioTinto; City of Westminster; On-site; GBP 35,000 - 55,000; Full time

Job summary

Join a leading global mining organization as an Executive Assistant in London. This critical role involves providing high-level administrative support to the CFO, managing complex travel schedules, and ensuring efficient communication across various levels. The successful candidate will demonstrate exceptional organization and interpersonal skills while thriving in a dynamic environment that values safety, inclusivity, and employee development.

Benefits

Comprehensive medical benefits

Attractive share ownership plan

Career development assistance

Flexible leave policies

Employee insurance cover

Qualifications

• Recent experience in a similar role.
• Ability to manage complex travel schedules across time zones.
• Team player with self-motivation.

Responsibilities

• Provide full range of administrative support to the CFO.
• Coordinate meeting arrangements and manage diaries.
• Handle inboxes and prioritize emails.

Skills

Advanced use of MS Office

Excellent communicator

Strong attention to detail

Outstanding organizational skills

Time management

Education

Qualification in administration or related field

Job description

Executive Assistant

• Be part of the world's leading mining organization

• Commitment to a safe working environment

• Work with a Globally diversified and Dynamic Environment

• Role based in London, UK

About the role

Finding better ways to provide the materials the world needs.

We are looking for anExecutive Assistantto provide a full range of administrative/secretarial executive assistance, whilst exercising high degrees of confidentiality, tact and diplomacy. This is a great opportunity for an experienced, hands-on, and highly organised individual who can easily adapt to the day-to-day challenges of this high-level role. Your recent experience in a similar role, a can-do attitude, along with attention to detail will see you soon become a highly valued member of the team.

We are an open, connected global team that includes some of the industry’s best and brightest minds. We offer competitive, performance-focused remuneration and a wide range of benefits to reward your contribution. With a global reach, the opportunities to develop and grow your career are broad and exciting.

Reporting directly to the CFO Copper and working closely with the wider team, you will:

• Provide or lead a full range of secretarial/administrative support to the CFO

• Receive, screen and direct visitors, mail and e-mail.

• Maintain files, records, calendars and diaries and coordinate meeting arrangements

• Arrange and co-ordinate business traveland SLT off sites globally

• Provide end to end purchasing and expense management support

• Manage end-to-end service requests (e.g. RTTMS tickets, etc.).

• Manage complex monthly reporting, dashboards, cost analysis, support and/or lead functional/special projects.

• Manage collation of key documents for critical meetings, as required

• Manage the purchase order requests and process

• Manage inboxes, prioritise and screen emails and flag and categorise into actions

• Share agendas ahead of leadership meetings and broader team calls

What you’ll bring

To succeed in this role, you will have:

• A commitment to the safety of yourself and your team

• Qualification in administration, secretary or related field

• Experience managing complex travel schedules with stakeholders in multiple time zones

• Advanced use of MS Office (Word, PowerPoint, Excel and Outlook)

• A proven track record of engaging with and influencing senior and, preferably, executive management and board members

• Excellent communicator and interpersonal skills – both written and verbal

• Strong attention to detail, able to proof read documentation

• Outstanding organizational and time management skills with the ability to prioritize work effectively

• Team player with the ability to be self-motivated and work on own initiative

• Forward thinking and the ability to plan ahead

What we offer

Be recognised for your contribution, you’re thinking and your hard work, and go home knowing you’ve helped the world progress.

• A work environment where safety is always the number one priority

• A competitive base salary reflective of your skills and experience with annual incentive program

• Comprehensive medical benefits including subsidised private health insurance for employees and immediate family

• Attractive share ownership plan

• Company provided insurance cover

• Extensive salary sacrifice & salary packaging options

• Career development & education assistance to further your technical or leadership ambitions

• Ongoing access to family-friendly health and medical wellbeing support

• Leave for all of life’s reasons (vacation/annual, paid parental, sick leave)

About Rio Tinto

Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.

We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win situations and meet opportunities.

Every Voice Matters

At Rio Tinto, we particularly welcome and encourage applications from Indigenous Peoples, women, the LGBTQIA+ community, mature workers, people with disabilities and people from different cultural backgrounds.

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.