Executive Assistant

ESSENTIAL EMPLOYMENT LTD; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading recruitment agency in North London is looking for an Executive Assistant to manage complex schedules and support senior leadership. The ideal candidate will have proven experience in diary management, excellent written communication skills, and the ability to handle sensitive information with discretion. The role involves arranging travel, preparing meeting materials, and ensuring smooth operation of executive functions. This is a full-time temporary position with an hourly pay of £23.13.

Qualifications

• Proven experience in diary and schedule management.
• Strong written communication skills.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage complex diaries for multiple executives.
• Produce accurate, high-quality minutes for meetings.
• Arrange domestic and international travel.

Job description

Overview

Executive Assistant needed North London Paying £23.13 per hr ref 000A 5870 /1

Full time hours on a temporary basis

Key Responsibilities

Diary & Schedule Management

• Proactively manage complex and shifting diaries for multiple executives.
• Coordinate internal and external meetings, balancing competing priorities.
• Ensure executives are fully briefed with agendas, pre-reads, and briefing notes.

Meeting & Board Support

• Attend senior leadership and Board meetings as required.
• Produce accurate, high-quality minutes with confidentiality and clarity.
• Maintain action logs and ensure timely follow-up and reporting.
• Prepare agendas, circulate papers, and manage meeting logistics.

Travel & Logistics

• Arrange domestic and international travel, including visas, accommodation, and itineraries.
• Anticipate and resolve scheduling conflicts or travel disruptions.

Executive Support & Communication

• Act as the first point of contact for executive team members.
• Handle sensitive information with discretion and professionalism.
• Draft correspondence, reports, and presentations to a high standard.
• Liaise with internal and external stakeholders at all levels.

Project & Task Management

• Support strategic and operational projects by tracking deadlines and actions.
• Manage confidential documents, board packs, and filing systems.
• Undertake research and prepare briefing materials for executives.

General Administration

• Provide cross-coverage for other Executive Assistants as needed.
• Ensure compliance with corporate policies and governance frameworks.
• Continuously improve administrative processes for efficiency.

If you are interested in the role, please email your CV to [e-mail] quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared