Executive Assistant

William James Recruitment; City Of London; Hybrid; GBP 40,000 - 50,000; Full time

Job summary

A leading recruitment agency is seeking an experienced Executive Assistant to join a high-performing corporate team in the City of London. This role offers a proactive and organized individual the chance to manage complex diaries, support client engagement, and contribute to team efficiency in a fast-paced environment. The position provides a hybrid working model focused on wellbeing, with genuine opportunities for career development and a collaborative workplace culture.

Benefits

Hybrid working model

Career development opportunities

Inclusive culture

Qualifications

• Previous experience as an executive assistant or legal PA, ideally in a law firm.
• Strong organisational and multitasking skills.
• Confidence managing busy schedules across time zones.

Responsibilities

• Manage complex diaries and coordinate travel and meetings.
• Prepare documents and follow up on action points.
• Support client engagement and pitch preparation.

Skills

Organisational skills

Multitasking

Communication skills

Proficiency in Microsoft Office

Tools

iManage

Aderant

Job description

The Role

Executive Assistant - Corporate - Up to £50,000 salary

A leading international law firm is seeking an experienced executive assistant to join its high-performing corporate team in the city. This is an excellent opportunity for a proactive and organised individual who thrives in a fast-paced, professional services environment.

You'll work closely with senior lawyers, providing day-to-day support across diary and travel management, client coordination, and team operations. The role offers great variety and scope for someone looking to be an integral part of a dynamic, collaborative team.

Key responsibilities

• Manage complex diaries and coordinate international travel and meetings
• Prepare documents, meeting agendas, and follow up on action points
• Support client engagement, business development activities, and pitch preparation
• Maintain well-organised and compliant filing systems using iManage
• Assist with onboarding, compliance, billing, and financial reporting using Aderant
• Liaise with clients and internal teams, ensuring clear, professional communication
• Draft correspondence, manage shared inboxes, and coordinate with other departments
• Take ownership of administrative processes and contribute to team efficiency

What you\'ll bring

• Previous experience as an executive assistant or legal PA, ideally in a law firm or professional services setting
• Strong organisational and multitasking skills, with excellent attention to detail
• Confidence managing busy schedules and coordinating across time zones
• Strong communication skills and the ability to build rapport at all levels
• Proficiency in Microsoft Office; experience with iManage and Aderant is an advantage
• A proactive, flexible approach and ability to stay ahead of what\'s needed

What\'s on offer

• Join a collaborative, well-respected team in the city
• Hybrid working model with a strong focus on wellbeing and flexibility
• Genuine opportunities for career development and progression
• A people-first, inclusive culture where your contribution is valued

Apply in the strictest of confidence online and or via telephone. There is no need for a CV for an initial conversation.

Contact: Tara Halliwell (Retained Consultant)

Direct Dial: 0161 826 3140 Mobile: [phone]

Email: [e-mail]