Executive Assistant

Unilever Prestige - UK HUB; City Of London; On-site; GBP 30,000 - 45,000; Part time

Job summary

A leading consumer goods company in London is seeking a part-time Executive Assistant for a 12-month FTC to support the UK Hub General Manager. The ideal candidate will manage schedules, handle communications, organize travel, and ensure smooth office operations. Excellent organizational and communication skills, along with a degree in business administration, are preferred. This role fosters a diverse and inclusive workplace.

Qualifications

• Previous experience as an executive assistant or in a similar administrative role.
• Ability to maintain a high level of professionalism and discretion.

Responsibilities

• Organize and maintain the UK GM’s calendar.
• Handle incoming and outgoing communications.
• Plan and book travel arrangements.
• Prepare reports and presentations.
• Ensure smooth operation of the UK GM’s office.

Skills

Organizational skills

Communication skills

Time-management skills

Proficiency in Microsoft Office Suite

Education

Bachelor’s degree in business administration

Job description

Overview

Title: Executive Assistant (12 month FTC)

Part Time: 4 - 5 half days a week, open to discussion

We are looking for an Executive Assistant who will play a crucial role in supporting the UK Hub General Manager by managing the schedules/agenda, communications, and various administrative tasks.

Responsibilities

• Scheduling and Calendar Management: Organize and maintain the UK GM’s calendar, schedule meetings, and coordinate appointments.
• Ensure all meetings and appointments are scheduled accurately and conflicts are minimized.
• Achieve seamless execution in scheduling; proactively utilize tools and maintain regular communication with executives to ensure a seamless experience, supported by feedback from the CEOs, LT Members, and UK Hub GM.
• Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence where needed.
• Travel Arrangements: Plan and book travel, including flights, accommodations, and itineraries; organize and manage all travel arrangements, ensuring smooth and cost-effective travel.
• Document Preparation: Prepare reports, presentations, and other documents as needed.
• Meeting Support: Take notes during meetings, prepare agendas, and follow up on action items.
• Office Event Management: Ensure the UK GM’s office runs smoothly, including ordering supplies and managing office equipment, as well as supporting employee engagement event activities in the office.
• Confidentiality: Maintain strict confidentiality regarding sensitive information and documents.

Qualifications

• Experience: Previous experience as an executive assistant or in a similar administrative role.
• Skills: Excellent organizational, communication, and time-management skills. Proficiency in office software such as Microsoft Office Suite.
• Education: A bachelor’s degree in business administration or a related field is often preferred.
• Professionalism: Ability to maintain a high level of professionalism and discretion.

As an equal opportunities employer, Unilever Prestige Hub Brands: REN/Murad/Kate Somerville/Living Proof/Tatcha is committed to the equal treatment of all current and prospective employees regardless of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse workforce because, in our view, diversity enables better business outcomes. We also believe that a more inclusive workplace, where people of different backgrounds work together, ensures better outcomes for all staff. From application to interview, we place inclusion at the heart of all we do. In particular, we strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join Unilever Prestige Hub Brands/REN/Tatcha/Murad/Kate Somerville/Living Proof.