Executive Assistant

Birchrose Associates; City Of London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A Top 40 international law firm is seeking an Executive Assistant to support their Real Estate department in London. This full-time, permanent role requires strong organisational skills, proactive support, and previous experience in a legal environment. The position offers hybrid working and an excellent benefits package.

Benefits

Hybrid working (3 days in office, 2 days at home)

Excellent benefits package

Qualifications

• Previous experience as a Legal PA/Executive Assistant is essential.
• Experience supporting a Real Estate team within a law firm is preferred.

Responsibilities

• Managing and maintaining Partner and Fee Earners' diaries.
• Organising travel arrangements, bookings, and confirmations.
• Coordinating the billing process on behalf of Fee Earners.

Skills

Organisational skills

Initiative

Proactive support

Word

Excel

PowerPoint

Job description

The Firm

A Top 40, International law firm are seeking an Executive Assistant to support their Real Estate department in their City of London office.

The Opportunity

The successful Executive Assistant will provide Fee Earners with effective, pro-active, professional and high quality Executive Assistant support. You must demonstrate exceptional organisational skills and an ability to use your initiative at all times. Duties to include:

• Managing and maintaining Partner and Fee Earners' diaries, making appointments and coordinating internal and external client meetings
• Arranging the booking of meeting rooms, video conference facilities, cars, refreshments, restaurants etc.
• Management of Fee Earners’ inboxes when they are out of the office, monitoring and responding to post and/or emails
• Organising travel arrangements, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries
• Typing and drafting client correspondence
• Preparation of agendas, presentations and meeting papers, including print production
• Coordinating the billing process on behalf of the Fee Earners'
• Ensure all new client matter/onboarding processes are completed accurately

This Executive Assistant opportunity is a full time, permanent role, working Monday – Friday, 9.30am – 5.30pm

The Requirements

• Previous experience in a Legal PA/Executive Assistant role is essential
• Experience supporting a Real Estate team within a law firm
• Strong skills in Word, Excel and PowerPoint

Vacancy Highlights

• Hybrid working (3 days based in the office and 2 days working from home)
• Excellent benefits package

To be considered for this opportunity please contact Birchrose Associates for a confidential discussion.