Executive Assistant

Bupa; City Of London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A global health insurer is looking for an Executive Assistant to support the Chief Brand and External Communications Officer. This role involves managing diaries, preparing reports, and coordinating meetings, all within a hybrid working model. Candidates should have strong organizational skills, experience supporting senior executives, and proficiency in Microsoft Office. A fixed-term contract for a year with competitive benefits is offered.

Benefits

25 days holiday

Enhanced pension plan

Annual performance-based bonus

Global wellbeing programme

Family-friendly benefits

Qualifications

• Proactive and professional in a fast-paced environment.
• Confident decision-making on behalf of others.
• Ability to multitask under pressure.

Responsibilities

• Provide high-level, confidential support to the Chief Brand and External Communications Officer.
• Manage complex diaries, email inbox, meetings and travel.
• Prepare presentations, reports and board-level documents.

Skills

Strong experience as a PA or EA

Excellent organisational and planning skills

Strong judgement

Advanced Microsoft Office skills

Experience managing events

Brilliant communication skills

Positive, can-do attitude

Discretion and diplomacy

Collaborative approach

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

Job description

Overview

Executive Assistant to Chief Brand and External Communications Officer
(FTC), Angel Court, London

Hybrid working (3 days per week in the office)
12 month fixed-term contract
Full-time, 35 hours per week

Closing date: Wednesday 15th October 2025

We make health happen

At Bupa, we’re here to help people live longer, healthier, happier lives – and make a better world. We’re a health insurer and provider with no shareholders, so our customers are always our focus. And our people? They’re the heart of everything we do.

This role is a unique opportunity to support our Chief Brand and External Communications Officer. You’ll be part of a close-knit Executive Assistant community, working alongside inspiring leaders and helping shape how we communicate with the world. If you’re looking for a role where you can make a real impact, this could be it.

This is a fixed-term role for 12 months to cover maternity leave.

How you’ll help us make health happen

As Executive Assistant, you’ll provide high-level, confidential support to the Chief Brand and External Communications Officer. You’ll be trusted to manage a wide range of responsibilities, including:

• Managing complex diaries, email inbox, meetings and travel across multiple time zones.
• Preparing presentations, reports and board-level documents
• Handling sensitive correspondence and acting as a key point of contact.
• Coordinating internal and external meetings, including logistics and venues.
• Supporting internal events (virtual and in-person) for 150+ delegates.
• Managing expenses, invoices and budget tracking.
• Maintaining accurate records, distribution lists and organisational charts.
• Acting as a mentor to other assistants in the function.
• Collaborating with other Executive Assistants and senior stakeholders across Bupa.
• You’ll also play a key role in planning future meetings and supporting confidential projects.

What you'll bring

We’re looking for someone who’s proactive, professional and thrives in a fast-paced environment. You’ll need:

• Strong experience as a PA or EA, supporting senior executives or board-level leaders.
• Excellent organisational and planning skills – always thinking ahead.
• Strong judgement and the confidence to make decisions on behalf of others when required.
• A calm, solutions-focused mindset with great problem-solving skills.
• Advanced Microsoft Office skills (Word, PowerPoint, Excel, Outlook).
• Experience managing events from start to finish.
• Brilliant communication skills – written and verbal.
• A positive, can-do attitude and the ability to multitask under pressure.
• Discretion, diplomacy and resilience when handling sensitive information.
• A collaborative approach and the ability to build strong relationships.

Benefits

Our benefits are designed to make health happen for our people. Viva is our global wellbeing programme and includes all aspects of our health – from mental and physical, to financial, social and environmental wellbeing. We support flexible working and have a range of family-friendly benefits.

• Fixed-term benefit allowance
• 25 days holiday, increasing through length of service, with option to buy or sell
• An enhanced pension plan and life insurance
• Annual performance-based bonus (pro-rated for fixed-term colleagues)
• Various other benefits and online discount

Why Bupa?

We’re a health insurer and provider. With no shareholders, our customers are our focus. Our people are all driven by the same purpose – helping people live longer, healthier, happier lives and making a better world. We make health happen by being brave, caring and responsible in everything we do.

We encourage all of our people to “Be you at Bupa”, we champion diversity, and we understand the importance of our people representing the communities and customers we serve. That’s why we especially encourage applications from people with diverse backgrounds and experiences.

Bupa is a Level 2 Disability Confident Employer. This means we aim to offer an interview/assessment to every disabled applicant who meets the minimum criteria for the role. We’ll make sure you are treated fairly and offer reasonable adjustments as part of our recruitment process to anyone that needs them.

If you require information regarding this role in an alternative format, please email: [e-mail]

Time Type: Full time

Job Area:

Locations: Angel Court, London