Executive Assistant

Lily Shippen; City Of London; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

An innovative organization is seeking an experienced Executive Assistant to support a senior leadership team in a dynamic environment. This role offers the chance to work closely with Board-level Executives, managing their schedules, preparing meeting materials, and coordinating travel. The position is hybrid and is ideal for someone who thrives in fast-paced settings and possesses excellent communication and organizational skills. If you're ready to make a significant impact in a supportive team, this opportunity is for you!

Qualifications

• Proven experience as an Executive Assistant at a senior level.
• Excellent written and verbal communication skills.

Responsibilities

• Manage inbox and prioritize communications.
• Coordinate complex travel arrangements and prepare itineraries.
• Organize board meetings and manage executive expenses.

Skills

Executive Assistance

Microsoft Office

Communication Skills

Diary Management

Travel Coordination

Job description

2 days ago Be among the first 25 applicants

This range is provided by Lily Shippen. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from Lily Shippen

Founder of Lily Shippen | Founder of eavolve | Specialist in Recruiting, Developing & Empowering Exceptional EAs, PAs, and Chiefs of Staff

Executive Assistant – London (Maternity Cover)

Our client, a fast-paced and forward-thinking organisation operating across multiple sectors, is dedicated to delivering innovative solutions on a global scale. With offices throughout the UK, they are seeking an Executive Assistant to join their London team on a 12-month maternity cover contract. This is an exciting opportunity for an experienced Executive Assistant to work in a dynamic environment and support a senior leadership team.

Executive Assistant

Location: London, Hybrid – 12 Month FTC

As the Executive Assistant, your primary responsibility will be to support several Board-level Executives, including the Chief Legal and Corporate Affairs Officer, Finance and IT Director, and Director of Strategic Finance. You will be based in London and work closely with a supportive team of four Assistants, with colleagues split between London and another UK office.

Key Responsibilities:

• Inbox management and prioritisation
• Proactive diary management, liaising closely with other Assistants to coordinate a broad range of meetings
• Preparation of meeting materials, briefing documents, and presentations
• Ensuring thorough meeting preparation and tracking of follow-up actions
• Coordinating complex travel arrangements and preparing detailed itineraries
• Organising board meetings, including agendas, board packs, and logistics for board members
• Supporting internal events coordination
• Processing and managing executive expenses

This role is based in London, with occasional travel to other offices as required. All travel and related expenses will be covered.

Requirements:

• Proven experience working as an Executive Assistant at a senior level
• Excellent written and verbal communication skills
• Proficient in Microsoft Office applications
• Ability to manage and prioritise multiple demands effectively
• Strong sense of teamwork and collaboration
• Previous experience of line management
• Experience within fast-paced industries such as technology, engineering, or consumer-focused sectors
• Previous experience supporting multiple senior stakeholders
• Previous involvement in planning and managing corporate events

Key Attributes:

• Highly organised, adaptable, and calm under pressure
• Confident communicator, able to liaise professionally with senior leaders and external stakeholders
• Strong collaboration skills with the ability to build positive relationships across teams

About Lily Shippen:

Lily Shippen is a leading executive support and business support recruitment agency, specialising in placing high-calibre Executive Assistants, Personal Assistants, Office Managers, and Chiefs of Staff across the UK and internationally. We work with finance, investment, professional services, and corporate firms to connect them with exceptional business support professionals on a permanent, contract, and temporary basis.

Our expertise extends to executive assistant recruitment in London, Manchester, and beyond, ensuring businesses find the right talent to drive their success. Whether you are looking for an Executive Assistant in London’s financial sector or seeking an Office Manager with experience in investment firms, we are dedicated to finding the perfect match.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

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