Executive Assistant

Kroll; City Of London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A global leader in risk and financial advisory solutions is seeking an experienced Executive Assistant in London. This role provides high-level support to executives, manages multiple tasks, and requires excellent organizational skills. The ideal candidate has over 5 years of experience in similar roles and proficiency in Microsoft Office. Join a collaborative team to further your career in a dynamic environment.

Qualifications

• Minimum 5 years previous experience in a Personal Assistant or Executive Assistant role.
• Experience supporting senior stakeholders in fast-paced environments.
• Excellent organizational and time management skills.

Responsibilities

• Manage executives’ calendars across multiple time zones.
• Provide administrative assistance by drafting emails and meeting notes.
• Organise meetings and events, ensuring all logistics are in place.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Proactive problem solving

Calendar management

Job description

Executive Assistant

Location: London (Hybrid – 3–4 Days in Office Weekly)

Industry: Advisory Services

We are seeking an experienced and proactive Executive Assistant to join our team in our London office. This role will provide high-level support to senior members of staff and play a vital role in ensuring the smooth running of daily operations.

You will provide on-going support to the business while demonstrating the core values of the organisation and exercising independent judgment in the resolution of administrative problems. The ability to manage change and seek out additional responsibilities is vital to the success of this position.

Day-to-day responsibilities

• Manage executives’ calendar, including scheduling invites across multiple time zones and prioritizing sensitive matters.
• Provide administrative assistance, such as writing and editing e-mails, meeting notes, drafting memos, and preparing communications on the executive’s behalf.
• Discretely handle sensitive and confidential correspondences, spreadsheets, presentations, org charts and updating reports.
• Organise meetings, including scheduling, sending reminders, securing equipment and office supplies, organising catering and incoming visitors when necessary.
• Assist in organising internal and external events, board meetings, and team briefings. As well as attending internal team meetings.
• Act as a liaison between executives, clients, and internal departments.
• Compile and process expense reports.
• Coordinate travel arrangements and visas.
• Participate in and/or lead special projects as assigned.
• Manage invoicing and payment processing for external vendors, ensuring accuracy and timely completion.
• Create and maintain project codes to support financial tracking and reporting across initiatives.
• Monitor and manage internal budgets, providing regular updates and ensuring alignment with financial targets.

Requirements

• Minimum 5 years previous experience in a Personal Assistant or Executive Assistant role.
• Experience supporting senior stakeholders in fast-paced environments.
• Background in finance or advisory firms is preferred.
• Fast thinking, proactive and confident working unsupervised using own initiative.
• Highly organised, detail-oriented, and able to manage multiple priorities.
• Advanced knowledge and proficiency in Microsoft Word, Outlook including calendar management, Excel and PowerPoint.
• Excellent communication skills (listening, verbal, written, and presentation) are required.
• Must demonstrate the ability to work effectively with Senior Management and colleagues at all levels of company.
• Ability to accept direction and additional responsibilities from managers and/or staff supervisor.
• Excellent organizational and time management skills; Ability to organize and prioritize multiple and moderately complex tasks in a deadline-driven environment.

About Kroll

Join the global leader in risk and financial advisory solutions—Kroll. With a nearly century-long legacy, we blend trusted expertise with cutting-edge technology to navigate and redefine industry complexities. As a part of One Team, One Kroll, you\'ll contribute to a collaborative and empowering environment, propelling your career to new heights. Ready to build, protect, restore and maximize our clients’ value? Your journey begins with Kroll.

Kroll is committed to equal opportunity and diversity, and recruits people based on merit.