Executive Assistant

The City of Edinburgh Council; City of Edinburgh; On-site; GBP 33,000 - 40,000; Part time

Job summary

A local government authority in Edinburgh is seeking an Executive Assistant to provide high-level support to senior leaders within the Place Directorate. The ideal candidate will be highly organized, able to manage competing priorities, and possess excellent interpersonal skills. This role offers a salary ranging from £33,287 to £39,129 for 18 hours per week, with options for flexible working.

Benefits

Flexible working options

Diverse workplace culture

Qualifications

• Experience providing business support to senior leaders.
• Effective in a large, complex organization.
• Ability to manage competing priorities.

Responsibilities

• Manage competing demands and priorities.
• Provide high-level support to senior leaders.
• Produce accurate documents for Committee Services.

Skills

Organisation and planning

Excellent interpersonal skills

Proficiency in Microsoft Office

Ability to handle confidential information

Teamwork

Education

SVQ4 in business administration

Job description

Overview

Executive Assistant - Customer & Corporate Services

Waverley Court

Salary: £33,287 - £39,129 (pro-rate for part-time)

Hours: 18 per week, 52 weeks

Executive Services, within Customer and Digital Services, provides business services and administrative support to the Council's Corporate and Service Directors across all Council directorates. We are looking for a highly organised and proactive Executive Assistant to provide high-level support services to senior leaders within the Place Directorate, as directed by the Senior Executive Assistant.

The Executive Assistant will not normally have direct line management responsibility. The post will not normally be responsible for non-staffing budgets. The post will have shared responsibility for the security and maintenance of council-wide information systems. Applicants should have knowledge and skills in a range of business support tasks equivalent to SVQ4 in business administration and experience of providing business support to senior leaders.

Responsibilities

• Dealing with competing demands and priorities
• Organisation and planning of workload and working with minimal supervision
• Working in a large, complex organisation, preferably public sector and understand the political management arrangements
• Ability to deal with highly confidential and sensitive information with discretion and to maintain confidentiality
• Excellent team working skills with the ability to work collaboratively and co-operatively with colleagues
• Good interpersonal and communication skills and ability to communicate with a range of internal and external contacts
• Excellent IT skills - proficient in Microsoft Office
• Ability to operate in a changing environment to manage competing priorities to tight deadlines
• A flexible and pro-active approach to work including ability to prioritise
• Excellent diligence, including proofreading skills, with ability to maintain an elevated level of accuracy

Executive Management

• Collaborate proactively with the Chief Executive, Corporate Director and Service Director as well as the Directorate to gain a full understanding of the key business requirements.
• Deliver all aspects of business services requirements as Chief Executive, Corporate Director and Service Director or Business Support Manager including consulting with other business services to coordinate or supply required information including:
• Data and performance information
• Financial and budget information
• HR and staffing information
• Communication
• Media Awareness
• Risk controls

Committee Business

• Relevant to Committee business, provide support as required including proofreading and editing of Committee reports as well as managing complex information to produce accurate and coherent documents for Directorate and Committee Services
• Lead the process of forward planning for Committee cycles and drive the production of reports to Council and Committee Meetings

We're committed to creating a workplace culture where all our people feel valued, included and able to be their best at work, and we recognise the benefits that a diverse workforce with different values, beliefs, experience, and backgrounds brings to us as an organisation.

As part of our goal to improve our organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure that we're bringing the best people into our roles, not just in their skills and experience but also in their approach to work.

To help achieve this, we're changing the way we interview and assess candidates by moving from a competency-based interview approach to a behavioural and technical (skills for the job) based approach. This new way of interviewing will allow us to assess how you think and how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.

You can find out more on Our Behaviours page: Our Behaviours - The City of Edinburgh Council

Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.

Happy to talk flexible working.

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