Executive Assistant

VPZ; City of Edinburgh; On-site; GBP 25,000 - 35,000; Full time

Job summary

VPZ, a family-run business based in Edinburgh, is seeking a highly organized individual for an executive support role. You will manage complex diaries, oversee budgetary control, and enhance operational efficiency. This position requires excellent communication skills, problem-solving capabilities, and proactive engagement with senior stakeholders.

Qualifications

• Experience in budget tracking and financial reporting required.
• Must engage confidently with senior leadership.
• Proactive and solution-driven approach encouraged.

Responsibilities

• Manage diaries and ensure operational oversight.
• Oversee budget management and financial housekeeping.
• Identify inefficiencies and drive process improvements.

Skills

Highly organised

Detail-oriented

Business Analysis

Project Management

Multitasking

Strong communicator

Budget management

Education

Driver's licence

Job description

VPZ is a family run business with our head office in Edinburgh. We have grown from just 1 store in Edinburgh to over 180 stores across the whole of the UK and we’re not stopping there. We are known for setting and driving the standards within the vape industry and providing excellent product and sales training.

About the role:

Working closely with and reporting to our business owners, you will be responsible for executive support, advanced diary management, problem solving and troubleshooting within all areas of the business.

You will be a highly organised, detail focused professional who thrives in a fast paced environment. You will play a key role in optimising productivity while helping to oversee budgetary control, auditing, and financial housekeeping to maintain strong business performance.

Please note this role requires 5 days on site here at Newbridge, Edinburgh.

We are keen to speak to people who are proactive & solution driven, and eager to improve processes and drive efficiency. You will be comfortable with budget tracking and financial reporting to help maintain our operational accountability.

Key Responsibilities:

• Diary management
• Operational Oversight
• Budget management
• Process improvements to support business growth
• Problem Solving & Analysis
• Identifying inefficiencies

Experience & Skills required

• Highly organised & detail-oriented
• Business Analysis & Project Management
• Multitasking and managing multiple priorities effectively
• Adaptable & collaborative
• Strong communicator
• Excellent written and verbal skills
• Able to engage confidently with senior leadership and key stakeholders
• Drivers licence required

Please ensure you apply with an up-to-date CV.

Applicants must be 18 years old or above, any subsequent job offer is subject to pre employment screening checks.