Executive Assistant

Certain Advantage; City of Edinburgh; On-site; GBP 40,000 - 45,000; Full time

Job description

Job Description

Executive Assistant
Property Firm
£40-45,000
West End
Permanent
Flexible Working Available

Role Overview

As an Executive Assistant you will be responsible for maintaining an organised and professional work environment while supporting day-to-day administrative and operational tasks. This role is ideal for someone who thrives in a fast-paced setting and enjoys problem-solving, multitasking, and facilitating communication between teams.

Key Responsibilities

• Maintain a clean, organised, and professional office environment.
• Oversee smooth office operations, including supply management, facilities coordination, and IT support. This includes managing office supplies, taking inventory, and placing orders as needed.
• Monitor and manage business subscriptions, ensuring timely renewals and up-to-date records.
• Manage complex diaries, international travel arrangements, and daily priorities for managing partners.
• Provide high-level administrative support, including coordinating key meetings and acting as liaison between board members, clients, and stakeholders. This includes preparing slide decks and setting up necessary technical requirements.
• Attend senior leadership meetings, prepare minutes and action points, and follow up on assigned tasks.
• Assist in organising company events, monitoring employee training, and contributing to the company's ESG strategy.
• Support HR functions, including onboarding and employee engagement initiatives.
• Maintain internal systems, oversee website updates, and manage document storage and retrieval.
• Oversee purchase orders, invoice processing, and expense reconciliation.

Requirements

• Previous experience in an administrative or office coordination role is preferred.
• Strong organisational and multitasking abilities.
• Excellent communication and problem-solving skills.
• Effective time management and organisation using initiative to prioritise workload.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and other administrative tools.
• Ability to work independently and as part of a team and foster strong internal and external relationships.

Why Join Us?

• A supportive and professional work environment.
• Opportunities for career growth and development.
• Competitive salary and benefits package.

If you are an organised, detail-oriented professional looking to contribute to a thriving company, we would love to hear from you!