Executive Assistant

TN United Kingdom; City of Edinburgh; On-site; GBP 30,000 - 35,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to support their Edinburgh team. This role is pivotal in managing executive schedules, coordinating meetings, and ensuring smooth communication between executives and stakeholders. The ideal candidate will possess excellent organizational and time management skills, along with a polished demeanor and discretion in handling sensitive information. This position offers a unique opportunity to work closely with top-level executives in a dynamic environment, making it perfect for someone looking to advance their career in executive support. If you thrive in a fast-paced setting and enjoy being the backbone of an executive team, this role is for you.

Qualifications

• Proven experience as an executive assistant, preferably supporting C-level executives.
• Strong organizational and time management skills in a fast-paced environment.

Responsibilities

• Manage executives' schedules, appointments, and travel arrangements.
• Coordinate meetings and prepare correspondence and reports for executives.

Skills

Organizational Skills

Time Management

Communication Skills

Interpersonal Skills

Discretion

Adaptability

Education

Experience as Executive Assistant

Tools

Microsoft Office Suite

Job description

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Role : Executive Assistant
Location : Edinburgh
Salary : £30,000-£35,000

Pertemps are recruiting an Executive Assistant to work with our Edinburgh based client.

Responsibilities :

1. Serve as the primary point of contact for executives, managing their schedules, appointments, and travel arrangements
2. Coordinate meetings, conferences, and events, including agenda preparation and logistics management
3. Prepare and distribute correspondence, reports, and presentations on behalf of executives
4. Conduct research, compile data, and prepare briefing materials as needed
5. Manage executive expenses and assist with budget tracking and financial reporting
6. Maintain confidentiality and discretion in handling sensitive information and matters
7. Act as a liaison between executives and internal/external stakeholders, fostering positive relationships and clear communication channels

About You :

1. Proven experience as an executive assistant or in a similar role, preferably supporting C-level executives
2. Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment
3. Excellent communication and interpersonal skills, with a professional and polished demeanor
4. Proficiency in Microsoft Office suite and other relevant software applications
5. Discretion and confidentiality in handling sensitive information and matters
6. Flexibility and adaptability to changing priorities and situations