Executive Assistant

Stafffinders; City of Edinburgh; On-site; GBP 60,000 - 80,000; Full time

Job description

Ever feel like you are walking through treacle? Do those around you seem to be working at a slower pace? Perhaps it’s time for a fresh challenge.

Are you a dedicated Executive Assistant who thrives in a dynamic environment and enjoys seeing tasks through to completion? We are thrilled to be partnering with a fantastic business in their search for a skilled Executive Assistant to support the Chief Executive and Directors.

As an individual, you’ll need an exceptional eye for detail, the ability to manage tight and shifting deadlines, a proactive and adaptable approach, excellent communication skills, and a polished professional presence.

Your new employer
You’ll be joining a highly successful entrepreneurial duo, with offices in both Renfrewshire and Edinburgh, making this an ideal opportunity for applicants from either location. You’ll play a key role in ensuring smooth business operations, including staff management and support. Discretion is essential, along with strong organisational skills across both professional and personal responsibilities.

Responsibilities within your new role

• Acting as the primary point of contact for the CEO.
• Managing complex short, medium, and long-term calendars, including scheduling internal and external meetings and coordinating travel arrangements.
• Preparing reports, documents, and presentations, as well as accurately recording minutes during various meetings.
• Maintaining and enhancing the CEO’s professional brand both internally and externally.
• Communicating on behalf of the Chief Executive with stakeholders as needed.
• Assisting with company secretarial and governance responsibilities as required.
• Providing support for charity board activities.

Your personality, experience and qualifications
The ideal candidate will have several years of experience in a similar high-level strategic support role. A degree or equivalent qualification is preferred, along with strong technical skills and an understanding of the fast-paced nature of an entrepreneur’s schedule. You’ll be proactive, always thinking one step ahead, and committed to contributing to the company’s overall success. Confidence, competence, and the ability to provide valuable insights for decision-making are key. Additionally, you will help implement new systems and processes to improve efficiency.

Apply now!
Please send us an up-to-date copy of your CV, by clicking the Apply button. This position is only available to applicants who have immediate Right to Work in the UK and you will be required to provide evidence of such upon request. Also required are up-to-date contact details for at least 2 references.

Stafffinders are operating as an Employment Agency for permanent positions and as an Employment Business for temporary positions.