Executive Assistant

University of Cambridge; Cambridge; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a forward-thinking institution dedicated to transforming the built environment through innovative education and research. As an Executive Assistant, you will play a crucial role in supporting the Centre's leadership team, ensuring smooth operations through effective diary management, travel arrangements, and secretarial support. This position offers a welcoming work environment with opportunities for professional growth, alongside excellent benefits such as generous leave entitlements, pension contributions, and access to training programs. If you are self-motivated and eager to make a difference, this role is perfect for you.

Benefits

Generous Holiday Allowance

Comprehensive Maternity Leave

Shared Parental Leave

Family-Friendly Schemes

Pension Scheme with Employer Contribution

Shopping Discounts

Cycle-to-Work Scheme

Access to Training Programs

Qualifications

• Experience in providing secretarial support and managing diaries for senior staff.
• Strong organizational and communication skills essential for liaising with partners.

Responsibilities

• Support the Centre Director and manage diaries, travel arrangements, and documentation.
• Liaise with industry partners and organize meetings and events.

Skills

Diary Management

Secretarial Support

Communication Skills

Organizational Skills

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Email Management

Job description

If you are a self-motivated person eager to make a meaningful impact, we invite you to become part of our friendly team. At the Laing O'Rourke Centre, we are working on making a difference in society by transforming how we deliver the built environment. Supported by and working closely with industry, our work focuses on topics that include sustainability, social value, well-being, and productivity, and we deliver a world-leading Masters education programme.

The scope of the role:

• Our EA will support the Centre Director, Centre Deputy Director, and Centre Manager and, from time to time, other Centre academics.
• Providing full secretarial support that includes diary management; tracking workflow to ensure timely follow-up of tasks; making travel arrangements; preparing documentation; managing expense claims and drafting emails.
• Liaison with industry and research partners to set up and arrange meetings and larger scale events.
• Providing full secretarial support to various Committees and Boards.
• Supporting the Centre's recruitment and HR administration processes.
• Undertaking ad hoc projects.

You will enjoy a welcoming work environment where your contributions are valued, along with opportunities for professional development and personal growth. This is a full-time position requiring on-site work but with some flexibility from Monday to Friday. As part of the University of Cambridge, you will have access to excellent benefits, including a generous holiday allowance, comprehensive maternity, adoption, shared parental leave entitlements, and family-friendly schemes like workplace nurseries. You will also benefit from an auto-enrolment pension scheme with a substantial employer contribution, shopping discounts at over 2,000 local and national stores, the chance to participate in the cycle-to-work scheme, and access to university training programs.

Our Centre is based in a new building in West Cambridge close to the new West Cambridge Hub and has good transport links and parking in the nearby Park and Ride.

Fixed-term: The funds for this post are available until 1 November 2027 in the first instance.

Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.

The closing date for applications is Sunday 27 April 2025. If you have any questions about this vacancy or the application process, please contact the HR Office at the Department of Engineering ([e-mail], [phone]).

If you would like to have an informal chat about this position, please get in touch with Jan Wojtecki [e-mail].

Please quote reference NM43791 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity, and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.