Executive Assistant

Vietnam Software Development Center Co LTD; Bulwell; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading software development company in Bulwell is seeking an Executive Assistant to support the Co-Heads of Client Coverage and Corporate Finance Europe. Key responsibilities include managing calendars, prioritizing emails, coordinating travel, and supporting new joiners. The ideal candidate will have strong communication skills and experience in diary management. This is a permanent role and offers an opportunity to make an impact in a diverse workplace.

Qualifications

• Ability to manage extensive diaries and scheduling conflicts.
• Skill in managing emails and prioritizing issues.
• Experience in coordinating travel itineraries.
• Strong communication skills with stakeholders.

Responsibilities

• Manage the diaries of Co-Heads and resolve scheduling conflicts.
• Assist with SMCR document updates and reporting.
• Coordinate domestic and international travel arrangements.
• Support new joiners with onboarding tasks.

Skills

Diary management

Email prioritization

Travel booking

Stakeholder communication

Minute taking

Job description

time left to apply End Date: August 15, 2025 (16 days left to apply)

job requisition id JR110896

Closing Date: 14 August 2025

Worker Type:

Permanent

Executive Assistant to Co-Heads of Client Coverage and Corporate Finance Europe
Support New Co-Heads to succeed in their roles by providing exceptional EA support, improve efficiencies and support future growth.

Purpose

Executive Management to Co-Heads

• Extensive diary management – identifying and understanding priorities for and proactively managing scheduling conflicts for Co-Heads.
• Email priority management – identifying and raising issues for internal and external emails received
• Travel itinerary management
• Provide a professional link with key stakeholders across the organisation.
• Meeting Coordination - Booking rooms / refreshments / transport
• Minute taking/agenda drafting where necessary.

SMCR reporting

• Provide support to the Senior Manager with updating documents relating to SMCR to update and submit amendments to SMCR Consultant
• Coordination of monthly updates with SMCR Consultant

Expense management

• Ensuring that the expenses process is followed by all staff within the teams
• Act as contact point for all queries from vendors
• Ensure the G&E register is completed where necessary by the team member responsible for the expense

Domestic and International Travel Booking

• Ensure travel policy guidelines and required approvals are followed by staff travelling on business
• Advise on cross-border policy and reporting/approval guidelines

• Contact with Overseas offices to ensure compliance within travel guidelines and bank policies
• Book appropriate travel with approved travel supplier and appropriate record keeping

New Joiner co- ordination

• Assist with setting up new starters (Direct Reports to Co-Heads) including corporate credit cards (where necessary), business cards and other requests
• Completion of new starter/leaver checklists for timely return to P&C

Team Support –

• Ad hoc events booking and relevant cost management and co- ordination.
• Managing budgets and cost allocation of events as directed by Co-Heads
• Liaising with the Marketing and Communications Manager for Europe
• Various ad hoc tasks/projects as appropriate
• Visitor passes and coordination of itineraries for overseas NAB Executives
• Assisting with production of presentations

It’s more than a career at NAB. It’s about more opportunity, more moments to make a difference and more focus on you.

Your job is just one part of your life. When you bring your ideas, energy, and hunger for growth to us, you’ll be recognised and rewarded for your contribution in return. You’ll have our support to excel for our customers, deliver positive change for our communities and grow your career.

It’s a good time to see what more you can find at NAB as a

Executive Assistant

A diverse and inclusive workplace works better for everyone.
At NAB, we’re intent on building a culture we can all be proud of. One based on trust and respect. An uplifting environment where every single one of us feels appreciated and empowered to be our true, authentic selves. A diverse and inclusive workplace where our differences are celebrated, and our contributions are valued. It’s a huge part of what makes NAB such a special place to be.

Join NAB

If you think this role is the right fit for you, we invite you to apply.

To be eligible to apply, you must have UK citizenship or UK working rights. Please note candidate screening and interviews may be conducted prior to the closing date of the job advert.

Please note unsolicited CVs from agencies will not be accepted.

Welcome

Your job is just one part of your life. When you bring your ideas, energy, and hunger for growth to us, you’ll be recognised and rewarded for your contribution. You’ll have our support to excel for our customers, deliver positive change for our communities and grow your career.

More opportunity. More moments to make a difference in the world. More focus on you.

It’s a good time to see what more you can find at NAB.

About Us

At NAB you’re encouraged to define your own career path, learn while you work and discover where you excel. And when you’re ready to take on bigger challenges, we’ll give you the tools and support you need to get there.

NAB is more than just a job. Our colleagues have an impact far beyond work, supporting customers when they need us and contributing to stronger, more sustainable communities. Our work changes the future of banking. With a winning environment, we’re committed to working together to solve society’s biggest challenges.