Executive Assistant

16 MS & Co., LLC; Broadway; On-site; USD 95,000 - 115,000; Full time

Job description

locations New York, New York, United States of America

time type Full time

posted on Posted Yesterday

job requisition id JR009606

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services.

The Firm’s employees serve clients worldwide including corporations, governments, and individuals from more than 1,200 offices in 43 countries. As a market leader, the talent and passion of our people is critical to our success.

Together, we share a common set of values rooted in integrity, excellence, and strong team ethics. Morgan Stanley can provide a superior foundation for building a professional career – a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.

Job Responsibilities:

1. Support Executives and their teams for Administrative needs
2. Telephone coverage, answer phones, take accurate messages, handle urgent/confidential calls with appropriate judgment; back-up other lines, as needed, for bankers and colleagues
3. Heavy client interaction with high-level executives; act as liaison with clients and their assistants
4. Maintain executive calendar as needed; schedule meetings, conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues
5. Coordinate all related conference room needs, including any catering, audio/videoconference set up, with Receptionist
6. Coordinate client dinners & outings, as needed
7. Arrange all aspects of travel, keeping executives’ travel profile up-to-date, manage approvals for any travel, arrange flights, hotels, rental car and sedan service, currency exchange using agency and online services, international data on corporate mobile
8. Coordinate expense reimbursement, with the FID Expense team, on a timely basis
9. Process Invoices for Vendors, Conferences, Sponsorships, Client dinners and Charity events
10. Type correspondence, memos and presentations, prepare presentation and meeting materials; copy, collate, bind
11. Maintain filing system, correspondence, documents and personal files for Managers
12. Navigate Firm’s resources, interface with various departments on behalf of executives to collect information, respond to requests, obtain services
13. Send and retrieve faxes
14. Open and distribute Managers’ mail, sort and prioritize; arrange messenger and overnight package services
15. Train new hires and temporary workers, on phones and all office routines/policy/procedures
16. Provide backup support for colleagues during vacation/sick days, and assist their managers as needed, with phone coverage and other office needs
17. Miscellaneous support: setup and maintain mail groups, keep orderly, fully-functioning work area
18. Handle personal work as directed.

Required Skills and Personal Attributes:

• Excellent communication, writing, judgment, and problem-solving skills
• Strong attention to detail as well as solid organization/time management skills
• Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues
• Able to work in a fast-paced environment and handle multiple tasks concurrently
• Flexible to covering different groups

Other Requirements:

• College Degree Preferred or Relative Corporate Experience preferred (5+ Years of Experience)
• Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
• Other applications helpful include Excel, PowerPoint, internet and research tools
• Solid typing skills (60+ wpm)
• Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

We are committed to maintaining the first-class service and high standard of excellence that have defined Morgan Stanley for over 89 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.

Expected base pay rates for the role will be between $95,000 and $105,000 per year at the commencement of employment for Executive Assistant, and between $105,000 and $115,000 per year at the commencement of employment for Senior Executive Assistant. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).

About Us

At Morgan Stanley, we advise, originate, trade, manage and distribute capital for people, governments and institutions, always with a standard of excellence and guided by our core values.

Morgan Stanley is dedicated to providing first-class service to our clients, in a way that reflects our commitment to creating a more sustainable future and fostering stronger communities around the world. In each line of business, we strive to demonstrate our belief in the power of transformative thinking, innovative strategies and leading-edge solutions—and in the ability of capital to work for the benefit of all society.

What We Do