Executive Assistant

TN United Kingdom; Bristol; On-site; GBP 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a skilled Executive Assistant to support a senior ExCo director. This dynamic role involves managing complex schedules, coordinating travel logistics, and organizing company events, all while acting as a brand ambassador. The ideal candidate will have prior experience at the executive level and a strong command of Microsoft Office tools. Join a vibrant team in a start-up environment where your initiative and positive attitude will be valued. This is a fantastic opportunity to contribute to a growing company and enhance your career in executive support.

Qualifications

• Proven experience as an EA to senior executives.
• Strong knowledge of Microsoft Office suite.

Responsibilities

• Manage executive's calendar and travel arrangements efficiently.
• Organize company events and maintain stakeholder relationships.

Skills

Experience as Executive Assistant

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Stakeholder management

Positive attitude

Job description

Social network you want to login/join with:

Job Description

• Main gatekeeper to a senior ExCo director including full control over inboxes, being the first point of contact for inside & outside the company, screening of calls and taking messages when Executives are unavailable.
• Extensive diary management across multiple time zones for the senior ExCo director.
• Co-ordination of debt and equity (deal and non-deal) roadshows, delivering roadshow logistics across the company working closely with Brokers & Shareholders.
• Management of all travel including applying for and updating VISA’s & ESTA’s, booking chauffeurs, taxis, hire cars, flights & hotels as well preparing full itineraries alongside dinner reservations and client entertainment.
• Organisation of company events such as staff Christmas Party & Team Socials. Working closely with Marketing & Communications to assist with events they may need additional assistance with.
• Developing key stakeholder management, building networks outside the company, as well as maintaining relationships internally & externally on behalf of the senior ExCo director.
• Preparing and logging monthly expense claims on their behalf.
• Meeting and greeting all clients and visitors that we have in the Bristol office in a professional manner, always acting as a brand ambassador.
• Managing internal meeting room diaries by booking rooms, and providing assistance in setting meeting rooms up, ensuring video conferencing equipment works, printing off the relevant papers in preparation.
• Handling inbound & outbound post, organising couriers collections, and deliveries, distributing as required.
• Draft, format, and printing of relevant documents.

Qualifications

Expectations of the role

• Experience of being an EA before to ExCo level i.e. CEO, CFO.
• Good understanding of Microsoft packages including, Outlook Word, Excel & PowerPoint.
• Support the company culture and positioning.
• Be open and communicative with a positive, can-do attitude & approach to work.
• Willing to learn new skills & tasks to provide extra support during busier periods.
• Be compliant with company procedures to generate best practice.
• Use your own initiative & be time efficient.
• Be self-starting and confident, happy to be part of a growing team. Very much a start-up environment where you will be expected to take on extra duties to support the group as a whole.
• Happy to travel locally and internationally.

Additional Information

If you experience difficulties or are unable to apply for a role on-line please contact us at [emailprotected] and one of the team will be in contact to help you.