Executive Assistant

hays-gcj-v4-pd-online; Brighton; On-site; GBP 35,000 - 40,000; Full time

Job summary

A Brighton-based government agency is seeking an Executive Assistant for a hybrid role supporting the CPO. The position involves diary and meeting management, stakeholder communications, and various administrative tasks. The successful candidate will enjoy a competitive salary and an excellent benefits package including generous holiday rights and flexible working arrangements.

Benefits

25 (+8) days holiday

29% employer pension contribution

Flexible working arrangements

Additional 24 days/year holiday accrual

Enhanced parental leave

Employee assistance program

Qualifications

• Previous experience as a PA or EA required.
• Strong organizational and prioritization skills essential.
• Experience supporting at C-suite level required.

Responsibilities

• Manage diaries and schedules for the CPO.
• Prepare agendas and documents for meetings.
• Handle travel and accommodation bookings.

Skills

Diary management

Stakeholder management

Strong organization

Planning

Prioritization

Excellent written communication

Excellent verbal communication

Job description

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A Brighton-based government agency is looking for an Executive Assistant to join the team on a permanent basis. This is a hybrid role, working 1-2 days/week in the office. Supporting the CPO, you will assist with day-to-day administration and prioritisation of tasks. You will develop and build strong working relationships and be the go-to person for all process and procedure enquiries. Key duties include:

1. Diary management
2. Scheduling meetings and booking meeting rooms
3. Preparing agendas, presentations, and documents
4. Taking minutes
5. Stakeholder management
6. Travel and accommodation bookings within the budget requirements

Working hours are Monday to Friday, 9am to 5pm.

What you'll need to succeed

You will have previously worked as a PA or EA with experience in diary and inbox management, taking meeting minutes, and stakeholder management. Experience supporting at C-Suite level is required. Strong organisation, planning, and prioritisation skills are essential. Experience within a regulated environment is beneficial but not necessary. You should have excellent written and verbal communication skills and be able to liaise confidently with senior staff members.

What you'll get in return

You will receive an annual salary of £[amount] with an excellent benefits package. Benefits include 25 (+8) days holiday, a 29% employer pension contribution, flexible working arrangements with potential to accrue an additional 24 days/year holiday, enhanced parental leave, and an employee assistance program. This role is 35 hours per week, Monday to Friday, 9am-5pm, with flexibility on start and finish times. The role is hybrid, requiring 6 days a month in the office.