Executive Assistant

Chalkline; Borehamwood; On-site; GBP 35,000 - 45,000; Full time

Job description

Chalkline are now recruiting for an Executive Assistant!

Executive Assistant

Location: Borehamwood, WD6 1JD
Salary: £35,000 – £45,000 per annum + Excellent Benefits!
Contract: Full time, permanent.

About Us:

Chalkline are a Microsoft Solutions Partner in Modern Work & Infrastructure Azure with an Advanced Specialisation in Azure Virtual Desktop.

We are heavily customer & employee focussed and are dedicated to providing the best client experience and enjoying the journey.

We will help you further your career and develop your skills through experience and training.

We have extremely high standards in everything we do and place importance on continued technical development achieved through Microsoft accreditations.

Executive Assistant – About the role:

We are now recruiting for an Executive Assistant to assume responsibility for:

• Running regular stand-ups and ensure briefing items are prepared
• Tracking senior leadership availability and designated “Lifeguards” for teams
• Managing the Escalations queue, overseeing the lifecycle from triage to resolution
• Scheduling relevant attendees for stand-ups and ensure necessary preparation is completed
• Attending meetings if required, taking notes, identifying follow-up actions, and ensuring completion
• Assisting with general office matters and act as a senior point of contact for day-to-day issues
• Taking ownership of technical issues, ensuring the right people are involved and clear communication is maintained
• Connecting teams and facilitating resolution for cross-team issues
• Managing inboxes and calendars for directors
• Arranging ‘clinic’ timeslots for directors/seniors to engage with the wider team
• Working independently or with a Project Manager to keep timelines and deliverables on track
• Holding stakeholders accountable and support R&D task management
• Building strong relationships with key partner contacts
• Serving as the primary contact for vendor questions, major issues, and escalations
• Supporting internal knowledge-building and assist with vendor-related commercial matters

What we need from you:

You should have at least 5 years’ of experience in a similar Executive Assistant role with the ability to demonstrate excellent organisational skills, alongside:

• Discretion & confidentiality are a must
• Be proactive and a problem solver
• Be able to work quickly and multi-task where required
• Be fully proficient in Microsoft Office, strong Excel skills would be a bonus
• Be interested in technology and learning the business functions
• Experience working in a fast-paced business
• Experience in Project Management would be beneficial

If you feel you have the skills and experience to be successful in this role then apply today!

Benefits we offer in return:

• Healthcare – After 1 month’s service, you can join our Medical Cash Plan and Employee Assistance Programme. After 2 years, you can join our Private Medical Insurance.
• Holiday – You start with 28 days holiday (including bank holidays). This increases by 1 every full year served, to a maximum of 33. You also get your birthday off!
• Pension – We know it is important to save for the future! If you are enrolled in our pension scheme, we will match your contribution, up to 4%
• Opportunities for professional growth with allocated budgets and the potential to increase salary upon successful completion of targeted exams and certifications
• Cycle to Work and Electric Car schemes
• Share Scheme – After 1 year of service, you will be eligible to join our share options scheme at its next award cycle.
• Team Building & Socials – Regular team building sessions take place to encourage team communication and get away from our screens including days out such as Mini Golf, Axe Throwing, Darts etc

Plus free parking, training programmes and much more!

If you feel you have the necessary skills and experience to be successful in this role click on “APPLY” today!