Executive Assistant

McCann; Birmingham; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading advertising agency is seeking a vibrant Executive Assistant to join their team in Birmingham. The successful candidate will provide high-level administrative support to executives, manage schedules, coordinate travel, and assist with various projects in a creative environment. This is an excellent opportunity for someone who enjoys multitasking and has strong interpersonal skills.

Benefits

25 days holiday plus additional shutdown days

Enhanced pension contributions

Private health insurance

Life assurance

Access to training and development programs

Qualifications

• Proven experience in a similar role, preferably in a fast-paced environment.
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail.

Responsibilities

• Manage calendars and schedules for senior executives.
• Coordinate travel arrangements and prepare reports.
• Handle confidential information with discretion.

Skills

Communication

Organizational Skills

Multi-tasking

Interpersonal Skills

Discretion

Education

Experience as a Personal Assistant

Previous experience in advertising or marketing industry

Tools

Microsoft Office Suite

Job description

McCann West Midlands, England, United Kingdom

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McCann West Midlands, England, United Kingdom

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Job Description

We’re McCann Central, we develop fame-generating and highly effective campaigns for some of the UK and Europe’s best-known brands.

Job Description

We’re McCann Central, we develop fame-generating and highly effective campaigns for some of the UK and Europe’s best-known brands.

We’re looking for a vibrant, dynamic and organised Personal Assistant to provide high-level support to our Chief Growth Officer, Group People & Talent Officer and Group Operations Officer. If you’re a magician at multi-tasking, a problem-solving pro, a people person, and you’re happy to work out of our Birmingham (Solihull) office, then this is for you.

As the Personal Assistant, you will play a crucial role in facilitating smooth communication, managing schedules, and handling various administrative tasks within a fast-paced creative environment and you’ll be surrounded by fast-paced creatives, so you’ll have a lot of fun at the same time.

What You’ll Do

• Manage calendars and meeting schedules, actively helping them be aware of and meet deadlines.
• Coordinate travel arrangements, including flights, accommodations, and transportation using our IPG travel system.
• Prepare and edit presentations and reports as needed.
• Arranging meetings, organising hospitality and greeting clients
• Handle confidential information with discretion and maintain strict confidentiality.
• Assist with special projects, events and other ad hoc assignments as required.
• Prioritise and manage incoming communications, including emails.
• Anticipate the needs of all individuals and proactively address them.
• Inputting timesheets on a weekly basis.
• Process expense and mileage claims.
• Collaborate with the Front of House to ensure smooth operations and support company initiatives.
• Foster a deep understanding of the people, personalities, and current affairs of the agency.
• Provide a sounding board for the cultural impact of business decisions.
  
  

Personal Skills & Experience

• Proven experience as a Personal Assistant or similar role, preferably in a fast-paced environment
• Excellent communication and interpersonal skills
• Strong organisational skills and attention to detail
• Open and friendly personality. (You don’t have to crack any jokes, but the ability to laugh at them is essential.)
• Ability to deal with clients and colleagues at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritize tasks effectively.
• Discretion and trustworthiness when handling confidential information.
• Adaptability and willingness to take on new challenges.
• Previous experience in the advertising or marketing industry is a plus.
  
  

Benefits, Benefits, Benefits.

In addition to a competitive salary, we believe we’ve created a brilliant environment for all our people. In fact, very few people ever want to leave! Benefits include 25 days holiday, plus 3 additional collective shutdown days, enhanced pension contributions, private health, life assurance and much more.

A culture of learning and development is also central to our ethos, so you’ll have access to industry leading training and development programmes.

Most importantly, you’ll be part of a fun and collaborative team and you’ll work in an environment where you are supported and developed.

Our commitment to equal opportunities

For us, diversity is a business imperative – one that must be embedded into every aspect of how we operate to drive success. Simply put, we believe an encouraging and inclusive environment makes sound business sense.

As a globally integrated community that influences and shapes culture, it’s vital that the talent mix in our agencies encompasses all dimensions of diversity, and that we demand the same of the people we work with.

Conscious inclusion encompasses social, cultural, and cognitive differences and cultivates an ethos of belonging, connection and shared purpose. It is the integration of this philosophy that allows us to create meaningful experiences for our employees, drive better business practices with our vendors and clients, and ultimately lead with purpose.

McCann is a disability confident committed employer and will guarantee an interview to any disabled candidate who meets the minimum criteria for this role, so please do let us know.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Advertising Services

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