Executive Assistant

Novo Executive Search; Birmingham; On-site; GBP 60,000 - 80,000; Full time

Job summary

An innovative healthtech startup seeks a proactive Executive Assistant to support its CEO. This dynamic role involves managing priorities, ensuring operational efficiency, and liaising across departments. The ideal candidate thrives in fast-paced environments and possesses strong communication skills, ready to take on challenges while maintaining professionalism. If you're looking for a rewarding position that directly impacts the success of a growing company, this opportunity is for you.

Qualifications

• Strong organisational and communication skills are essential for this role.
• Experience in regulated sectors is highly valued.

Responsibilities

• Support the CEO by managing schedules and prioritising tasks.
• Ensure execution of actions and development of operational processes.

Skills

Organisational Skills

Communication Skills

Proactive Management

Tech-Savviness

Professionalism

Education

Graduate calibre

Job description

Location: Head Office + Site Visits

Industry: Care Sector & Healthtech

About the Role: Are you an organised, proactive professional with the ability to manage multiple priorities? We are seeking a dynamic and solutions-focused Executive Assistant to support the CEO of a rapidly growing care company and innovative healthtech startup. This is not your traditional EA role; you'll be the operational anchor, ensuring smooth execution across our expanding 125-strong team and two thriving enterprises.

Key Responsibilities:

• CEO Support: Act as the CEO’s right hand by managing the calendar, prioritising time, preparing for meetings, and following up with precision.
• Action Management: Ensure all agreed actions across the business are executed, holding teams to account respectfully and effectively.
• Process Development: Support the build and rollout of Standard Operating Procedures across the business to ensure operational efficiency.
• Meeting Support: Attend leadership and strategy meetings, documenting key decisions and ensuring that they are delivered across departments.
• Cross-Department Liaison: Liaise with teams at all levels, leveraging our accountability chart structure.
• Personal Admin Support: Assist with key personal administrative tasks that overlap with business operations.
• Coordination: Work across both the care organisation and the in-house software company, ensuring alignment and efficiency.
• Site Visits: Be present at the head office and various sites regularly

About You:

• Organised and Proactive: You’re always two steps ahead, managing priorities with ease.
• Strong Communicator: You can articulate clearly and confidently to all levels of seniority within the organisation.
• Regulated Environment: Comfortable working in a regulated sector, adhering to high standards.
• Fast-Paced Experience: Thrive in fast-moving, multi-layered organisations where change is constant.
• Firm and Professional: Not afraid to chase, challenge, or clarify when needed while maintaining professionalism and respect.
• Tech-Savvy: Process-oriented with the ability to quickly learn and utilise technology in supporting senior leaders.
• Graduate calibre: Your written and verbal communication will be of the highest standard.

Nice to Have:

• Background in Care/Health/Regulated Sectors: Experience in the care or health sectors would be a plus.
• Project Management or Operations Experience: Previous exposure to managing projects or operations in a dynamic environment.

If you are looking for a challenging and rewarding role with the opportunity to have a direct impact on the success of a growing company, we would love to hear from you!