Executive Assistant

The National Lottery Community Fund; Belfast; Hybrid; GBP 25,000 - 28,000; Full time

Job summary

The National Lottery Community Fund is seeking an experienced Executive Assistant to provide high-level administrative support to their Northern Ireland Directorate. The successful candidate will manage diaries, coordinate logistics, and maintain effective communication within a collaborative team environment, ensuring discretion and quality in handling queries.

Qualifications

• Experience as an executive assistant to senior positions.
• Good knowledge of key administrative processes.
• Ability to capture information clearly.

Responsibilities

• Provide administrative support to the Northern Ireland Director.
• Manage diaries and arrange meetings.
• Assist with travel and event logistics.

Skills

Organizational Skills

Communication Skills

IT Proficiency

Customer Service

Tools

Microsoft 365

Job description

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Executive Assistant - Business Support. Salary: £25,000 - £28,000 Vacancy Type: Permanent Advertising End Date: 22 Jul 2025 Basis: Full Time Hours Per Week:37 About The Role We are looking for an Executive Assistant to work within the Northern Ireland Directorate, Business Support Team. Your primary role will be to provide excellent administrative support to the Northern Ireland Director and to provide a business support service to the Northern Ireland Funding team and wider Directorate. As part of the small Business Support Team, you will provide a flexible and responsive executive support service to the Northern Ireland Director that will include daily diary management. Day to day responsibilities: You will have exceptional organisational and diary management skills. You will be able to deal with ad hoc requests in a timely manner ensuring that nothing falls through the cracks. You will provide a range of business and administrative support as required by the wider Funding team in relation to the delivery of our programmes that will require excellent IT skills and proficiency. You will have excellent communication skills both written and verbal and have the ability to take minutes in a clear and concise manner. You will be required to support with venue sourcing, travel and accommodation arrangements, event logistics including catering and hospitality, and ensure we achieve the best environment for effective and efficient meetings. You will display a customer centric approach in your handling of internal and external queries and be ready to take the initiative and problem solve, with a calm and professional approach and attention to detail. Youll be flexible in how you work, proactively engaging with and developing effective and collaborative working relationships at all levels across teams and wider organisation. You will maintain a high level of quality communication keeping both internal and external stakeholders adequately informed and updated, whilst recognising the need for discretion and confidentiality. Your experience will show you are able to quickly familiarise yourself with a complex environment and are able to hit the ground running. Fundamentally, you will have a passion for making a difference and playing your part in making the Fund a great place to work. Interview Dates:Tuesday 29 July and Wednesday 30 July 2025 Location:This is a permanent, hybrid role, contracted to the Northern Ireland office in Belfast. You will be expected to be in the office for one to two days a week, as well as attending key meetings in person. If you would like an informal conversation about the role specifically, please contact us. On application, please align your supporting statement to the criteria below Essential Criteria Experience of working as an executive assistant to senior positions, with good knowledge of key administrative processes Good understanding of excellent customer service and relationship management skills Ability to capture information in a clear and concise manner Excellent organisational and planning skills Ability to analyse complex documentation Experience of working collaboratively, and an understanding of the skills required to work productively within a team Excellent IT skills and proficiency in Microsoft 365 Flexibility to understand and implement change and continuous improvement Equity, Diversity and Inclusion Communities in the UK come in all shapes and sizes. National Lottery funding is for everyone therefore, we are committed to equity, diversity and inclusion and we work hard to ensure our funding reaches where it is needed. We also believe our people should represent the communities, organisations and individuals we work with. Thats why The National Lottery Community Fund is committed to being an inclusive employer and a great place to work. We recognise and celebrate the fact that our people come from diverse backgrounds. We positively welcome applications from people from ethnic minority backgrounds, people with disabilities or longstanding health conditions, people who are LGBTQ+, and people from different socio-economic and educational backgrounds, as well as people of all ages. As a Disability Confident Employer, we take a proactive approach in making reasonable adjustments, if needed, throughout the recruitment process and during employment. (This can be related to a physical and mental health condition.)

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

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