Executive Assistant

Envisage Dental | Certified B Corp™ | Redefining Group Dentistry; Basingstoke; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading dental group in Basingstoke is looking for an Executive Assistant to support the CEO. This role involves managing complex diaries, coordinating meetings, and organizing logistics for leadership gatherings. Successful candidates will have experience in a fast-paced environment, outstanding organizational skills, and high emotional intelligence. The position offers a hybrid working model and various employee benefits, including a competitive salary and flexible working options.

Benefits

Competitive salary

Hybrid working model

Flexible working options

Contributory pension scheme

Extra paid day off for birthday

Dental benefit scheme

Opportunities to support charity

Qualifications

• Proven experience supporting a CEO or senior leadership in a fast-paced environment.
• High emotional intelligence, professionalism, and discretion are essential.
• Confident in Microsoft Office and collaboration tools.

Responsibilities

• Manage CEO's diary and logistics with discretion.
• Coordinate meetings and ensure attendance.
• Organize logistics for leadership gatherings.

Skills

Organisational skills

Communication skills

Emotional intelligence

Proactivity

Flexibility

Tools

Microsoft Office

Google Workspace

Teams

Zoom

Job description

Due to continued success and growth, Envisage Dental are seeking a proactive, highly organised, and discreet Executive Assistant (EA) to support our CEO, Harry Gill.

Envisage Dental is a fast-growing dental group specialising in acquiring high-quality private dental clinics. We are proud to be a B Corp certified organisation, founded in 2014 by our Co-Founders, husband and wife team Harry Gill and Dr. Sandy Dau. We are redefining group dentistry by using our business as a force for good.

This role is central to the smooth running of our CEO’s time management including board logistics and governance, providing essential coordination, diary management, logistics, and planning across a range of strategic and operational activities. You will be a trusted partner to the CEO: one step ahead, helping him manage time effectively, and you’ll be comfortable working in a dynamic, fast-paced environment with a group of senior stakeholders.

Key Responsibilities as an Executive Assistant:

• Act as a gatekeeper and trusted partner to the CEO; managing complex diaries, inboxes, and logistics with professionalism and discretion.
• Coordinate internal and external meetings across the senior leadership team, including weekly/quarterly check-ins, board and committee meetings, and strategic offsites.
• Own end-to-end logistics for senior leadership gatherings: scheduling, travel, venue booking, agenda collation, and paper distribution.
• Ensure board and committee meetings are well-attended, balanced between in-person and virtual, and supported by timely distribution of papers and minutes.
• Work with the Chair and executive sponsors to support preparation of agendas and track key follow-up actions.
• Manage attendance and engagement at leadership meetings - helping maintain momentum and accountability between sessions.
• Liaise with external speakers, stakeholders, and attendees as required.
• Book venues for company-wide wrap-up meetings and ensure audio/video and presentation equipment is in place.
• Send calendar invites, manage RSVPs, and dietary requirements.
• Diarise and coordinate virtual wrap-up meetings as needed.
• Assist in the planning and delivery of the following key events: One Team Event (our annual get-together), Clinical Council Events, Principal Events, Hub events for support teams.

The requirement to be in the office will align with times the CEO, Senior Leadership Team or Board are visiting; therefore, on an ad-hoc basis, you may need to:

• Ensure guests are greeted and checked in appropriately.
• Maintain and replenish refreshments in meeting areas.
• Train teams on booking meeting rooms and help manage conflicts or overlaps.

As we’re a scaling business, you’ll have the opportunity to get involved in wider projects and evolve the role as we grow.

About You:

We are looking for someone who can thrive in a growing business and enable the CEO and Executive Team to operate at their most effective. To be successful in this role, you must have:

• Proven experience supporting a CEO, C-suite or senior leadership team in a fast-paced or high-growth environment. Ideally with multiple executives.
• Outstanding organisational and communication skills.
• High emotional intelligence, professionalism, and discretion.
• Flexible and solutions-focused: able to juggle shifting priorities.
• Confident in Microsoft Office, Google Workspace, and collaboration tools like WorkVivo, Teams, and Zoom.
• Comfortable with regular travel to Basingstoke, London, or other event locations.

What Would Set You Apart:

• Experience in a multi-site, high-growth, or Private Equity-backed business.
• Familiarity with governance processes and board-level communication.
• Previous involvement in operational or strategic projects.
• Implementation of automated workflows using AI or smart tooling.

What Envisage Can Offer You:

• Competitive salary.
• Hybrid working model - with an average of 2 days per week at our Hub in Basingstoke.
• Flexible working options - we’re open to reduced hours (80%) & job-sharing arrangements.
• A chance to develop your career in a fast-growing and successful business.
• A supportive and values-driven company culture.
• Contributory pension scheme.
• Holiday purchase scheme to give you more flexibility.
• An extra paid day off for your birthday - because your time matters!
• Dental benefit scheme to keep your smile healthy.
• Opportunities to support our charity partner, Operation Smile, helping to change the lives of thousands of children.

We do what we do to improve the lives of our people and patients, creating a better world in the process.

We celebrate collaboration and transparency. We are proud to be an inclusive equal opportunity workplace. We have created a workforce that is reflective of our diverse patient and practice communities, that promotes positivity, and we believe this is critical to our success. We do not discriminate based upon race, religion, colour, national origin, gender, gender identity, sexual orientation, age, disability, or any other legally protected characteristic.

If you’re excited by this opportunity and want to be part of redefining group dentistry, apply now to start your journey with us!