Executive Assistant

Agria Pet Insurance; Aylesbury; Hybrid; GBP 35,000 - 45,000; Full time

Job summary

A leading pet insurance provider in Aylesbury is seeking an experienced Executive Assistant for a maternity cover contract. The role involves managing complex diaries, engaging with stakeholders, and organizing events. Ideal candidates will have experience in the insurance industry and proven success in supporting senior leaders. This role offers a hybrid working model and numerous employee benefits.

Benefits

25 days annual leave

Contributory pension

Discount on pet insurance

Health and wellbeing support

Free tickets to pet-related events

Qualifications

• Experience in the insurance industry, understanding its pace and priorities.
• Proven success as a Personal or Executive Assistant to senior leaders.
• Exceptional diary and stakeholder management skills.

Responsibilities

• Manage calendars for the Managing Director and SLT, including travel arrangements.
• Build strong relationships for seamless communication across the UK.
• Record accurate minutes for key committees and leadership forums.

Skills

Diary management

Stakeholder engagement

Presentation creation

Communication skills

Confidentiality

Job description

The Role:

Are you a master of organisation with a passion for people and precision? Do you thrive in fast-paced environments, managing complex diaries and high-level stakeholders with ease?

Agria is seeking a seasoned Executive Assistant for a maternity cover contract of up to 12 months, supporting our Managing Director and UK Senior Leadership Team (SLT). This role offers more than support; it provides an opportunity to be at the heart of a purpose-driven company that values initiative, collaboration, and excellence.

Our office is in Aylesbury, Buckinghamshire, operating on a hybrid model with one day in the office (Wednesdays), with some flexibility required. We are looking for someone to join from mid-October.

What you’ll be doing:

1. Diary Management: Manage calendars for the Managing Director and SLT, including travel and international arrangements.
2. Stakeholder Engagement: Build strong relationships across the UK and wider Agria Group for seamless communication.
3. Meeting Mastery: Record accurate minutes for key committees and leadership forums.
4. Event Coordination: Organise offsite meetings, training sessions, and company events.
5. Presentation & Reporting: Create impactful PowerPoints and leadership reports.
6. Logistics & Hospitality: Support visitors with travel, accommodation, and meeting schedules.
7. Expense Management: Assist with expense submissions and credit card reconciliations.
8. Carbon Tracking: Maintain records for hotel and catering bookings to support sustainability.
9. Employee Engagement: Contribute to wellness initiatives, social events, and the Employee Forum.

What we’re looking for:

• Experience in the insurance industry, understanding its pace, people, and priorities.
• Proven success as a Personal or Executive Assistant to senior leaders.
• Exceptional diary and stakeholder management skills.
• Confidence in minute-taking, presentation creation, and managing multiple priorities.
• Outstanding communication skills across all levels.
• High integrity, confidentiality, and initiative.
• Flexibility and adaptability to a growing business.

Why choose Agria Pet:

Agria Pet Insurance is a leading UK provider of lifetime pet insurance, trusted by The Royal Kennel Club, Lloyds, and others. We are passionate about animals, supporting rescues, and giving back through donations. Our growth has doubled GWP in five years, and we are proud to be a carbon-negative pet insurer, recognized as one of the UK’s Best Workplaces.

What we offer:

• 25 days annual leave plus bank holidays, with options to buy/sell days.
• Contributory pension and Life Assurance.
• 20% off pet insurance for employees, friends, and family.
• Support for health and wellbeing, including Headspace and a Health Cash Plan.
• Free tickets to pet-related events.
• Complimentary refreshments and team activities.