Executive Assistant

Executive Assistant - Part time 4/5 hours daily. On-site at Abingdon HQ.

Infinitesima was spun out of the University of Bristol in 2001 and has been developing innovative metrology solutions which improve speed and precision in the manufacture of semiconductors. The company’s technology combines the 3-dimensional surface detection capability of atomic force microscopy (AFM), with high-speed laser activation and the accuracy of interferometry. The Rapid Probe Microscope (RPM) is protected by an extensive patent portfolio. The company’s RPM technology is being used by leading semiconductor equipment companies globally. Semiconductor devices provide the foundations on which progress in the technology sector are enabled. From Smartphones to Artificial Intelligence, 5G communications to autonomous vehicles, all are made possible through advances in semiconductor processes. Scaling these processes requires sub-nanometer measurement of increasingly complex 3D structures to enable more powerful devices.

Based in Abingdon, UK, we are a high calibre team of 85 people and continue to grow. We are backed by global financial and industry investors including Applied Ventures, the strategic venture arm of the industry leading equipment company.

Role:

Based in Abingdon and reporting to the CEO, this person will provide comprehensive administrative and operational support primarily to the CEO and CTO.

Responsibilities:

1. Diary Management: efficiently manage complex and frequently changing calendars for the CEO and CTO, scheduling meetings, appointments, and travel arrangements across different time zones.
2. Communication Management: handling email correspondence, phone calls, and other communications on behalf of the CEO & CTO, ensuring timely and professional responses.
3. Travel & Logistics: arrange and coordinate all aspects of travel, including flights, accommodation, visas, and itineraries, ensuring cost-effectiveness and efficiency. Liaising and working closely with the existing travel vendor.
4. Meeting Support: prepare agendas, take accurate minutes, track action items, and ensure timely follow-up for meetings involving the CEO and CTO.
5. Expense Management: Process and reconcile expense reports for the CEO and CTO in a timely and accurate manner.
6. Project Support: assist with ad-hoc projects and initiatives as required by the CEO and CTO.
7. Client and Customer Management: act as a liaison between the CEO/CTO and internal/external stakeholders, maintaining professional and positive relationships, organise investor communications and shareholder updates as necessary, welcome and support visitors meeting with the CEO & CTO.
8. General Administrative Tasks: providing administrative support to other Directors on an ad-hoc basis, including diary management, travel arrangements, and document preparation, organise and maintain confidential information and data, providing the CEO & CTO with the necessary resources and information for meetings, and maintain organised electronic and physical filing systems, ensuring easy access to information.

Requirements:

1. Proven experience as an Executive Assistant or Personal Assistant at a senior management level.
2. Excellent organisational and time management skills with the ability to prioritise tasks and meet deadlines effectively.
3. Exceptional attention to detail and a high degree of accuracy.
4. Strong written and verbal communication skills, with the ability to interact professionally with individuals at all levels.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
6. Experience with online calendar management tools and travel booking systems.
7. Ability to work independently and proactively, taking initiative and anticipating needs.
8. Discretion, tact, and the ability to handle confidential information appropriately.
9. Flexibility and adaptability to changing priorities and demands.
10. A proactive and positive attitude with a willingness to learn and contribute to the team.

Benefits:

1. £40,000-45,000 FTE (depending on experience).
2. 25 days annual leave, death in service and private health care benefits, personal pension contributions of 4% with salary sacrifice and a generous EMI Share scheme.