Executive Administrator - SEC Glasgow

Medirest Signature; Glasgow; On-site; GBP 32,000; Full time

Job summary

A prestigious venue in Glasgow is seeking an Executive Administrator to support the Venue Director. The role involves high-level administrative support, managing communications, and ensuring smooth operations for events. Ideal candidates should be highly organized, proactive, and able to thrive in a dynamic environment.

Benefits

Healthcare & Wellbeing benefits

Discounts on entertainment and shopping

Meals on duty

Pension scheme

23 days + bank holidays

Qualifications

• Proven experience in office administration, ideally within a venue or events environment.
• Excellent organizational, multitasking, and time-management skills.
• Strong verbal and written communication abilities with professional interpersonal skills.

Responsibilities

• Provide high-level executive support to the Venue Director including complex calendar management.
• Act as the primary liaison for internal teams and external stakeholders.
• Coordinate all aspects of Super Suite bookings and manage sensitive information.

Skills

Organizational skills

Time-management skills

Communication abilities

Attention to detail

Discretion

Tools

Microsoft Office Suite

Job description

Executive Administrator - Glasgow SEC

£32,000 per annumplus benefits

At Levy, we're proud to be the official catering partner for The Scottish Event Campus. We pride ourselves on providing an exceptional customer experience for every visitor to the venue.

The campus comprises of the SSE Hydro, the SEC Armadillo and the SEC Centre. We enjoy an enviable reputation as one of Europe's most prestigious venues with the SSE Hydro consistently ranked in the top 3 busiest venues in the world by attracting over 1.1 million visitors each year.

About the role:

As Executive Administrator at SEC Glasgow, you'll provide vital support to the Venue Director, helping to drive the smooth operation and strategic success of our world-class venue. In this fast-paced, high-profile role, you'll manage key administrative tasks, coordinate projects, and act as a central point of contact for internal and external stakeholders.

Your attention to detail, discretion, and ability to anticipate needs will be essential in enabling the Director to focus on high-level priorities. If you're highly organised, proactive, and thrive in a dynamic environment, this is your opportunity to play a key role at the heart of Scotland's premier events campus.

Duties:

• Provide high-level executive support to the Venue Director, including complex calendar management, travel arrangements, meeting preparation, and communication handling.
• Act as the primary liaison for the Venue Director, ensuring clear and professional communication with internal teams and external stakeholders.
• Manage and maintain organised filing systems and handle sensitive information in compliance with data protection regulations.
• Maintain accurate personnel records, support onboarding/offboarding processes, and ensure compliance with employment policies.
• Coordinate all aspects of Super Suite bookings, including client inquiries, payments, contracts, ticketing, and record-keeping.
• Support venue-wide projects with administrative coordination, timeline tracking, research, and stakeholder liaison.
• Oversee daily office operations for the Director's office, including supplies, equipment, facility coordination, room bookings, and required logs.
• Plan and execute internal and external meetings and events, managing venues, catering, materials, and on-site logistics.

Who you are:

• Proven experience in office administration, ideally within a venue or events environment
• ProficiencyinMicrosoftOfficeSuiteandrelevantadministrativesoftware
• Excellentorganizational,multitasking,andtime-managementskills
• Strongverbalandwrittencommunicationabilitieswithprofessionalinterpersonalskills
• Highattentiontodetailandaccuracyindocumentanddatamanagement
• Abilitytoworkindependentlyandcollaborativelyinafast-pacedsetting
• Discretionandprofessionalisminhandlingconfidentialinformation
• Positive, proactive attitude with adaptability and a commitment to continuous improvement

Benefits:

• Healthcare & Wellbeing - Medicash health benefits (including dental, mental health & optical for you and up to 4 children), free annual health check with Aviva Digicare, discounts at Nuffield Health & Pure Gym, and access to our Employee Assistance Programme.
• Exclusive Perks & Discounts - Save on entertainment (up to 55% off cinema tickets), shopping (up to 15% off), Vodafone plans, and travel with top providers such as TUI & Expedia.
• Workplace Benefits - Meals on duty, pension scheme, life assurance, and professional subscriptions paid.
• Leave & Family Support - 23 days + bank holidays, your birthday off, extra leave after maternity return, a day off for your baby's 1st birthday, and a holiday purchase scheme.
• Career & Financial Support - Ongoing training & development, career pathways, financial wellbeing programme, and preferred rates on salary finance products.

Who are Levy?

Levy, part of Compass Group, known for delivering exceptional food, drink, and hospitality experiences at world-renowned venues such as Wimbledon, Twickenham, and Tottenham Hotspur. Focused on sustainability, diversity, and inclusion, Levy prides itself on using sustainably sourced ingredients and providing outstanding service. The company is committed to achieving Net Zero by 2027, partnering with the British Paralympic Association, and ensuring all team members earn at least the Real Living Wage or London Living Wage.

Why Join Us?

At Levy UK & Ireland, we celebrate diversity and foster inclusion, valuing every individual's unique strengths. Our diverse team fuels creativity, innovation, and success. We promote fairness, ensure all voices are heard, and provide equal opportunities for all.

We welcome candidates from all backgrounds to join us in creating a supportive, equitable workplace where everyone can thrive and contribute. Together, we achieve greatness.