Executive Administrator - Residential Property

Harrison Drury

Stoke-on-Trent

On-site

GBP 24,000 - 30,000

Full time

10 days ago

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Benefits offered by this job

Employee bonus scheme

Medicash health benefits cash plan

Increasing holiday entitlement with长度?

Paid time off for voluntary work (2? d

Free conveyancing for primary home

Employee referral scheme

Biannual promotion and salary uplift

Staff recognition awards

Job summary

Harrison Drury is seeking an Executive Administrator for its Stoke-on-Trent office to support the Residential Conveyancing team. The role involves handling day-to-day administration, file management, document production, and ensuring regulatory compliance to deliver excellent client service.

You will operate a Case Management System, work with the finance team on bill processes, and maintain strong IT skills while communicating effectively in a busy commercial environment.

Qualifications

Experience in support role within residential property / conveyancing team
Excellent written and oral communication skills
Commercially aware
Experience of working as an administrator undertaking residential property work
Strong attention to detail
Good organisation and planning skills with the ability to prioritise work to meet strict timescales where required
Self-motivated, desire to learn and progress
Excellent IT skills
Ability to work as part of a team

Responsibilities

Effective administration and management of all department Files (hard copy and on SOS). This includes Matter Opening, ID checks, Matter Closing, Matter Archiving and data updates during the course of a matter
Production and filing of documents, copies and scans as required
Ensuring file compliance with relevant regulatory standards and the Office Manual processes
Management of bill process and interaction with Finance
Preparation of contracts, SDLT and Land Registry applications.
Drafting of documents for clients upon instruction from Fee Earners and under supervision
Maintenance and updating of case management system as necessary
Telephone call handling for the team
Contributing to operational review / continuous improvement initiatives

Skills

Residential conveyancing experience

Excellent written and oral communicate

Commercial awareness

Excellent IT skills

Team player

Strong attention to detail

Organisation and planning

Self-motivated and eager to learn

Able to work in busy environment

Tools

SOS case management system

Job description

Harrison Drury is a market leading firm of solicitors with offices across Lancashire, Cumbria and Staffordshire. We’re delighted to be named one of the UK’s Best Companies to Work For, for the third year running, placing 40th in the Top 100 Best Mid Sized Companies and 10th in the Best Companies to Work for in the Law Sector. These achievements reflect our commitment to creating a supportive, people‑focused workplace where our colleagues can thrive.

With over 125 years of history, we’re a well‑established firm, but we’re also in an exciting period of growth, with the energy and ambition of a modern, fast‑developing business. It’s a fantastic time to join us.

The Property team are now looking to recruit an Executive Administrator with experience in Residential Conveyancing for our Stoke office.

Candidates must have excellent organisation and time management skills. The successful candidate will provide accurate, timely, efficient and professional administrative support to the team. This will enable the team to ensure they operate within compliance standards and produce excellent client service. The role requires operating a Case Management System and so strong IT skills are essential. We are looking for a candidate who is a strong communicator, with keen attention to detail and who is confident working within a busy commercial environment.

The role:

Effective administration and management of all department Files (hard copy and on SOS). This includes Matter Opening, ID checks, Matter Closing, Matter Archiving and data updates during the course of a matter
Production and filing of documents, copies and scans as required
Ensuring file compliance with relevant regulatory standards and the Office Manual processes
Management of bill process and interaction with Finance
Preparation of contracts, SDLT and Land Registry applications.
Drafting of documents for clients upon instruction from Fee Earners and under supervision
Maintenance and updating of case management system as necessary
Telephone call handling for the team
Contributing to operational review / continuous improvement initiatives

Skills and experience

Experience in support role within residential property / conveyancing team
Excellent written and oral communication skills
Commercially aware
Experience of working as an administrator undertaking residential property work.
Strong attention to detail
Good organisation and planning skills with the ability to prioritise work to meet strict timescales where required
Self-Motivated, desire to learn and progress
Excellent IT skills
Ability to work as part of a team

Desirable experience

Experience of SOS case management system

Benefits

At Harrison Drury, we believe in rewarding our people and supporting their wellbeing. Benefits include:
Employee bonus scheme and annual pay review
Medicash health benefits cash plan and Employee Assistance Programme (EAP)
Increasing holiday entitlement with length of service
Paid time off for voluntary work (2 days per year)
Free conveyancing for the purchase/sale of your primary residence
Free individual or mirror Wills
Employee referral scheme
Biannual promotion and salary uplift application process
Regular social events, including our annual Christmas party and staff recognition awards

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