Executive Administrative Partner

Meta; City Of London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading technology company in London is seeking an experienced Executive Administrative Partner to support directors. The role involves managing calendars, coordinating travel, and building cross-functional relationships. Ideal candidates will have over 4 years of administrative experience and expertise in Microsoft Office and Google Suite.

Qualifications

• 4+ years of relevant experience providing administrative support to executives.
• 4+ years coordinating travel logistics for executives.
• 4+ years managing calendars and expense reports for executives.

Responsibilities

• Coordinate internal and external meetings.
• Manage complex calendars and travel arrangements.
• Prepare expense reports and purchase requisitions.

Skills

Organizational skills

Problem-solving

Communication skills

Time management

Education

BA or BSc or equivalent experience

Tools

Microsoft Office

Google Suite

Job description

Summary

Meta is seeking an experienced Executive Administrative Partner to support up to 3 directors in the Meta leadership team. The person in this role will need to be a problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, you will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time.

Responsibilities

1. Coordinate internal and external meetings

2. Manage complex calendar set-up and movement

3. Prepare expense reports and purchase requisitions

4. Coordinate both domestic and international travel arrangements

5. Organize space planning, strategic offsite events and team all-hands meetings

6. Build cross-functional relationships between departments

7. Partner closely with organization lead admins

8. Communicate key organization and company updates to admins and cross functional partners

9. General office duties as needed

Minimum Qualifications

1. 4+ years of relevant experience providing administrative support to one or more executives

2. 4+ years of relevant experience coordinating travel logistics on behalf of one or more executives

3. 4+ years of relevant calendar management and expense report management experience for 1 or more executives

4. Experience prioritizing multiple projects

5. Experience with Microsoft Office and Google Suite

Preferred Qualifications

1. BA or BSc or equivalent experience

2. Arabic language proficiency will be considered an asset

3. Experience driving strategic projects and events at a strategic level

4. Experience maintaining confidentiality and discretion in all partnerships

5. Experience supporting tech functions at a large scale tech company

6. Experience working with experienced leaders, both within and outside of the company

7. Experience managing complex calendars with international travel schedules

8. Experience working with business-leads or chiefs-of-staff to run business operations

9. Experience prioritizing your workload effectively, successfully managing your time and stakeholders, to achieve your goals

10. Demonstrated project management and change management experience

11. Consulting, coaching and facilitation skills

Industry: Internet