Executive Administrative Assistant

Kent Hospital; Warwick; On-site; GBP 40,000 - 60,000; Full time

Job summary

A healthcare organization in Warwick is seeking an Executive Secretary to provide secretarial support to the Vice President and General Counsel. Responsibilities include managing schedules, coordinating legal activities, and maintaining filing systems. The ideal candidate should possess an Associate's degree and a minimum of three years of relevant experience. This role is vital for smooth operational support within the legal department.

Qualifications

• Minimum of three years of job-related experience or equivalent required.

Responsibilities

• Provide routine executive secretarial assistance to the Vice President.
• Coordinate the schedule of the Vice President.
• Assist in coordinating activities related to legal matters.
• Transcribe legal correspondence and documents.
• Coordinate submission of general liability claims.
• Maintain and update the filing system.

Education

Associate's degree

Job description

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Responsible for providing executive secretarial assistance to the Vice President and General Counsel.

Responsibilities

• Provide routine executive secretarial assistance (e.g., mail, copying, distributing, filing, typing/word processing).
• Coordinate the schedule of the Vice President to accommodate meetings with hospital staff, attorneys, and others.
• Assist the Vice President in coordinating activities related to legal matters, e.g., employee interviews and depositions.
• Transcribe legal correspondence, analyses, interrogatories, contracts, forms, and related filings.
• Coordinate the submission of general liability claims to the insurer.
• Coordinate the purchase of professional liability insurance policies for employed physicians.
• Maintain and update the filing system.
• Maintain incident reporting filing system and develop routine reports for review by the Vice President.
• Greet callers, ascertain their name and firm, and notify the appropriate employee of visitor arrival.
• File documents following standard procedures.
• Perform all other related duties as assigned.

Job Qualifications and Specifications

An Associate's degree and a minimum of three years of job-related experience or equivalent is required.

About Care New England Health System (CNE)

Care New England and its member institutions—including Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group—are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and offering renowned services and innovative programs to engage in important health discussions.

Legal and Equal Opportunity Statements

Americans with Disabilities Act Statement: External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.

EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Ethics Statement: Employees are expected to conduct themselves in line with the organization's ethical standards, including hospital policies, mission, vision, and values.