Executive Administrative Assistant

Care New England Health System; Warwick; On-site; GBP 30,000 - 40,000; Full time

Job summary

A health services provider in Warwick is seeking an Executive Secretary to support the Vice President and General Counsel. Responsibilities include providing secretarial assistance, coordinating schedules, transcribing legal documents, and managing filing systems. An associate's degree and three years of relevant experience are required. This role is pivotal in facilitating legal operations and overall organizational support.

Qualifications

• Minimum of three years of job-related experience or equivalent.

Responsibilities

• Provide routine executive secretarial assistance.
• Coordinate the schedule of the Vice President.
• Assist in coordinating activities related to legal matters.
• Transcribe legal correspondence and related filings.
• Maintain and update filing systems.

Education

Associate's degree

Job description

Responsible for providing executive secretarial assistance to the Vice President and General Counsel.

Responsibilities

• Provide routine executive secretarial assistance (e.g., mail, copying, distributing, filing, typing/word processing).
• Coordinate the schedule of the Vice President to accommodate meetings with hospital staff, attorneys, and others.
• Assist the Vice President in coordinating activities related to legal matters, such as employee interviews and depositions.
• Transcribe legal correspondence, analyses, interrogatories, contracts, forms, and related filings.
• Coordinate the submission of general liability claims to the insurer.
• Coordinate the purchase of professional liability insurance policies for employed physicians.
• Maintain and update filing systems.
• Maintain incident reporting filing systems and develop routine reports for review by the Vice President.
• Greet callers, ascertain their name and firm represented, and notify the appropriate employee of visitor arrival.
• File documents following standard procedures.
• Perform all other related duties as assigned.

Job Qualifications and Specifications

An associate's degree and a minimum of three years of job-related experience or equivalent is required.

About Care New England Health System

Care New England and its member institutions—Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group—are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and offering renowned services and innovative programs to engage in important health discussions.

Americans with Disabilities Act Statement: External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job functions either unaided or with the assistance of a reasonable accommodation, as determined on a case-by-case basis.

EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Ethics Statement: Employees are expected to conduct themselves in accordance with the ethical standards of the organization, including hospital policies, mission, vision, and values.