Exec Admin Manager / EA to CEO

JR United Kingdom; Birmingham; Hybrid; GBP 38,000 - 45,000; Full time

Job summary

A leading fintech company in Birmingham seeks an Executive Administrative Manager to support senior leadership. The role involves extensive administrative support, HR operations, and coordination with the executive team, offering a growth-oriented environment with a competitive salary.

Benefits

8% pension

36 days holiday

Life and health insurance

Free onsite parking

Discretionary annual bonus

Qualifications

• Proven experience supporting C-level or senior leadership.
• Confidence and professionalism in accountability roles.

Responsibilities

• Manage diary and calendar for the Executive Chairman.
• Coordinate hiring activities and candidate communications.
• Compile high-quality reports for leadership meetings.

Skills

Organizational skills

Interpersonal skills

Communication

Data analysis

Confidentiality

Tools

Microsoft Office Suite

Job description

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Exec Admin Manager / EA to CEO, Birmingham

Client: Market Talent Ltd

Location: Birmingham, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Views: 4

Posted: 26.06.2025

Expiry Date: 10.08.2025

Job Description:

Our client, a rapidly expanding fintech / finance brokerage, is seeking an experienced and organized professional with a keen eye for detail and a passion to support senior leadership. In this role, you'll work closely with the Executive Chairman and other members of the Executive Team to ensure seamless coordination and administrative excellence in a dynamic environment. The position offers opportunities for growth into areas including HR, event management, creating presentations, and spreadsheet management (intermediate PowerPoint and Excel skills required). The firm provides a supportive, growth-oriented workplace where your contributions are valued and your development is encouraged.

Position: Executive Administrative Manager (EA to CEO including HR, Events, Admin)

Reporting to: CEO / Executive Chairman

Employment Type: Full-Time

Schedule: Monday to Friday, 9:00 AM – 5:00 PM

Key Responsibilities

• EA Support (70%)
• Diary & Calendar Management: Schedule and coordinate meetings, appointments, and engagements for the Executive Chairman.
• Travel Planning: Organize complex travel arrangements, including flights, accommodation, and itineraries.
• Administrative Support: Provide comprehensive support to the Executive Chairman and broader Executive Team, ensuring tasks are completed promptly and professionally.
• Meeting Management: Prepare agendas, record minutes, and track action points for follow-up and accountability.

• Secretariat Duties
• Action Tracking: Ensure follow-up on executive actions and alignment with strategic priorities.
• Team Coordination: Liaise confidently with the Executive Team to drive accountability and meet key deliverables.

• HR & Operational Support
• Payroll Oversight: Manage payroll processing for accuracy and timeliness.
• Expense Reporting: Handle expense submissions and approvals in line with company policy.
• Recruitment Support: Coordinate hiring activities, schedule interviews, manage candidate communications, and support onboarding.

• Reporting & Presentation Preparation
• Reporting: Compile and deliver high-quality reports for leadership and board meetings, integrating data from multiple sources.
• Presentation Pack Creation: Create meeting and board packs using Excel, Word, and PowerPoint, incorporating design elements with third-party templates as needed.
• Data Analysis: Evaluate key business data to provide insights supporting executive decision-making.

Ideal Candidate Profile

• Proven experience supporting C-level or senior leadership.
• Strong organizational, communication, and interpersonal skills.
• Confidence and professionalism in accountability roles.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to manage multiple priorities with discretion and integrity under pressure.
• Hybrid work capability, ideally in-office 3-4 days a week to align with CEO or board meetings.

Compensation

Salary negotiable up to £45,000 plus benefits including discretionary annual bonus, 8% pension, 36 days holiday (including UK bank holidays), life and health insurance, and free onsite parking.

Notes to Candidates

No cover letter required; please ensure your CV is fully updated with relevant skills such as HR, recruitment, PowerPoint, Excel, event management, and minute-taking.