Exams Officer

Bedford ESOL; Kettering; On-site; GBP 28,000 - 33,000; Full time

Benefits offered by this job

27 days annual leave + bank holidays

People’s Pension

Retail and leisure discounts

Access to college courses

Job summary

The Bedford College Group is seeking an Exams Officer to join the Examinations department at the Kettering campus. You will administer registrations, entries and access arrangements, while ensuring compliance and data accuracy across multiple sites.

You will plan examinations, coordinate rooms and invigilators, manage results and records, and advise staff and stakeholders on procedures. A full UK driving licence and willingness to travel are required.

Qualifications

• GCSE English and Maths at Grade A-C/Level 2 equivalent, with substantial admin experience.
• Experience processing large volumes of information and maintaining records to regulatory standards.
• Excellent written and verbal communication, strong customer service and team collaboration.

Responsibilities

• Coordinate and administer student registrations, examination entries, access arrangements and certification requests.
• Examination planning, scheduling, room booking, invigilators, and secure materials handling across multiple sites.
• Manage results, certificates and records in line with ILR and awarding body requirements.
• Provide guidance to staff and external bodies on examination procedures and standards.

Skills

Examinations admin

Data management

Communication

Teamwork

Organisation

Flexibility

Driving licence

Education

GCSE English and Maths (A-C)

Tools

Microsoft Excel

Microsoft Word

Job description

Role: Exams Officer

Location: Tresham College – Kettering Campus

Salary/Benefits: Salary is between £27,717 and £32,515 per annum DOE and Qualifications, 27 days annual leave plus Bank holidays, People’s Pension, Retail and Leisure Discounts, excellent professional and personal development opportunities, accessing college courses.

Hours/Weeks: 37 hours per week – 52 weeks per year

Contract Type: Permanent – Full Time

This is a UK based contract, and you are required to have the Right to Work in the UK. Unfortunately, we’re unable to offer sponsorship and any offer of employment will be subject to evidence of your Right to Work in the UK.

About the role:

We are currently seeking an Exams Officer to join our Examinations department at The Bedford College Group.

As an Exams Officer, you play an important role in the success of our students through:

• Examinations Administration & Compliance – Coordinate and administer student registrations, examination entries, access arrangements, certification requests and achievement recording, ensuring all activities are completed accurately, on time and in accordance with awarding body regulations and statutory requirements.
• Examination Planning, Scheduling & Delivery – Support the planning and organisation of examinations by preparing timetables, booking rooms and invigilators, communicating examination arrangements, preparing materials, and ensuring examinations are conducted securely and efficiently across multiple sites.
• Results, Certification & Record Management – Manage the secure handling of examination papers, scripts, results and certificates, maintain accurate records, process achievement data in line with ILR requirements, and ensure timely distribution of examination outcomes to staff and students.
• Communication, Advice & Stakeholder Support – Provide guidance to staff, students and College departments on examination procedures, liaise effectively with awarding bodies and external organisations, and support the delivery of a professional, responsive and customer-focused examinations service.
• Quality, Security & Professional Standards – Maintain the integrity and confidentiality of the examination process, stay up to date with awarding body regulations and curriculum changes, support financial and administrative processes, and promote safeguarding, equality, diversity and inclusion, health and safety, and continuous professional development.

About you:

• Qualifications & Administrative Experience - Educated to GCSE level including English and Maths at Grade A-C/Level 2 equivalent, with substantial administrative experience in a busy office environment, experience managing confidential information, maintaining computerised databases, and taking responsibility for project-based work.
• Examinations Administration & Data Management - Experienced in accurately processing large volumes of information, maintaining records, manipulating data using Microsoft Excel, producing documentation using Microsoft Word, and ensuring compliance with regulations, procedures and data requirements.
• Communication, Customer Service & Teamwork - Demonstrates excellent written and verbal communication skills, strong customer service skills, and the ability to work effectively and collaboratively as part of a team while building positive relationships with a wide range of stakeholders.
• Organisation, Accuracy & Performance - Highly organised with strong planning and workload management skills, able to meet deadlines, maintain exceptional attention to detail, work calmly under pressure, take responsibility for accuracy, and adapt positively to changing priorities and demands.
• Flexibility, Professional Development & Mobility - Holds a full UK driving licence with access to a vehicle, is able to securely transport examination materials between sites, work flexibly to accommodate early starts and occasional evening cover, and is committed to continuous learning, professional development and supporting departmental and organisational objectives.

For a more detailed breakdown of the job role and the requirements, please see the Job Description attached to this vacancy.

Interviews to be held: Wednesday, 18 November 2026

Successful candidates must also be able to demonstrate alignment to our organisational VISION values:

• Valuing Teamwork - We are one team who by working together can achieve great things, respecting the opinion and valuing the contribution each of us makes.
• Improving Continuously - We challenge ourselves to always do better by trying new things, sharing knowledge, reflecting on practice and learning from others.
• Student Centred - At our heart is always doing what is best for our students. We consider students in all of our decision making to create positive outcomes and memorable experiences for every student.
• Inclusive - We celebrate differences and diversity, recognising that we can learn from each other.
• Open and Caring - We care about the wellbeing of our staff, our students, our community and wider society, creating an environment built on trust where we listen, engage with and support each other.
• Nurturing Education Excellence - We promote educational excellence by delivering programmes that challenge our students to achieve their ambitions.

About The Bedford College Group
The Bedford College Group was formed in 2017 following the merger of Bedford College and Tresham College and is now the largest provider of education in the South East Midlands, with over 15,000 students passing through our doors each year.

Today, the Group is made up of a family of colleges across Bedfordshire and Northamptonshire: Bedford College, Central Bedfordshire College and Tresham College in the towns of Bedford, Dunstable, Leighton Buzzard, Corby, Kettering and Wellingborough; Shuttleworth College, a specialist land-based college; The Bedford Sixth Form, (the only dedicated sixth form in Bedford); The Corby Sixth Form, (opened in September 2023); and the National College for Motorsport alongside Silverstone race circuit.To widen accessibility to education and training, the Group also has community-based Learning Centres in Bedford, Corby and Kettering which offer IT training.

Safeguarding our Students
The Bedford College Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be subject to thorough vetting process which includes, an enhanced DBS check and satisfactory references.

This post is exempt from the Rehabilitation of Offenders Act 1974. The Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975, provides information about which convictions must be declared during job applications and related exceptions and further information about filtering offences can be found in the DBS filtering guide. The Bedford College Group's policy on Employment of Ex-Offenders is attached to this vacancy.

Candidates who are barred from working with children are reminded it is a criminal offence to apply for this post.