Exams Administrator

TN United Kingdom; Cardiff; Hybrid; GBP 23,000 - 24,000; Full time

Job summary

An established educational institution is seeking an Exams Administrator to enhance the efficiency of their examination processes. This role involves coordinating exam registrations, managing schedules, and ensuring compliance with high standards of quality assurance. Join a dynamic team dedicated to supporting learners and fostering an inclusive environment. With a commitment to professional development and a range of attractive benefits, this position offers a unique opportunity to contribute to the future of education. If you are detail-oriented and passionate about administration, this is the role for you!

Benefits

30 days annual leave

Local Government Pension Scheme

Employee Assistance Programme

Retail discounts

Free onsite car parking

Qualifications

• Experience in administrative roles with a focus on customer service.
• Strong organisational skills to manage multiple tasks effectively.

Responsibilities

• Coordinate exam registrations and manage the scheduling process.
• Prepare and dispatch exam materials while ensuring compliance with regulations.

Skills

Administrative experience

Customer service

Organisational skills

Attention to detail

Team collaboration

Proactive attitude

Education

Literacy and Numeracy qualification at Level 2

Level 2 or above IT or Administration qualification

Job description

Social network you want to login/join with:

Wiltshire College & University Centre have a great opportunity for an Exams Administrator to join our team.

Location: Trowbridge, Wiltshire with hybrid home working (up to 2 days per week)

Salary: £23,670 rising to £23,952 per annum (Professional Services Grade 3 & 3a)

Job Type: Permanent, Full Time (37 hours per week/52 weeks per year)

Closing Date: Thursday 15th May 2025

About Us:

Wiltshire College & University Centre plays a vital role in Wiltshire’s economy, inspiring people to develop the skills they need to achieve. Our four main campuses are learning hubs in their communities, and we aspire to be an outstanding, financially robust and commercially agile provider, achieving our clear social mission on behalf of learners and employers across Wiltshire and beyond. Our campuses deliver a diversity of facilities from the country estate and farm of our Lackham campus to new hi-tech digital and state of the art facilities at our Trowbridge, Salisbury and Chippenham sites. We have invested £65 million in our estate over the past 10 years. Our turnover is £45 million per annum and growing, we employ some 650 staff, and support around 11,500 students.

Exams Administrator – The Role:

Are you highly organised, detail-oriented, and passionate about supporting learners? We’re looking for an Exams Administrator to be a key player in ensuring the smooth and efficient running of our exams process. This is an exciting opportunity to join our dynamic Examinations Team at our Trowbridge campus.

As an Exams Administrator, you will play a vital role in ensuring that our examination processes run smoothly, are customer-focused, and meet high standards of quality assurance.

Exams Administrator – Key Responsibilities:

• Coordinate exam registrations and entries, ensuring accurate and timely input into our College Management Information System.
• Prepare and dispatch exam scripts and papers to various examination boards, keeping our academic staff informed of guidelines.
• Work closely with tutors and academic staff to confirm accurate student registrations.
• Handle exam scheduling, organise exam materials, and allocate invigilators efficiently.
• Maintain up-to-date knowledge of examining body regulations and ensure strict compliance with exam security protocols.

Exams Administrator – You:

To excel in this role, you should possess:

• Administrative experience with a strong background in customer service.
• Excellent organisational skills with the ability to manage multiple tasks and meet deadlines.
• A team player who can work collaboratively to achieve shared goals.
• Attention to detail and a commitment to maintaining high standards.
• A proactive attitude and willingness to continue learning and developing professionally.

Essential Qualifications

• Literacy and Numeracy qualification at Level 2 (GCSE A-C or equivalent).
• Level 2 or above IT or Administration qualification e.g. NVQ, CLAIT or ECDL.
• Commitment to and evidence of CPD

Apply today to become part of our vibrant team and help shape the future of our students.

• 30 days annual leave for Professional Service Staff, plus bank holidays and additional closure days over the Christmas period
• Automatic enrolment into the Local Government Pension Scheme
• Access to our Employee Assistance Programme (EAP)
• Discounts with a wide variety of retailers
• Free onsite car parking

Exams Administrator - Application Process:

Wiltshire College & University Centre follows Safer Recruitment Guidance outlined by the Department for Education in ‘Keeping Children Safe in Education’. This involves conducting enhanced DBS checks, including checks against the children’s barred list, and other employment verifications, including an online presence review for shortlisted candidates.

We embrace diversity, recognising the valuable perspectives, ideas, knowledge, and cultures individuals from different backgrounds bring. Committed to safeguarding, we expect all staff and volunteers to share this commitment.

As a Disability Confident Employer, we pledge to interview all disabled applicants who meet the essential criteria for a job vacancy and assess them based on their abilities.

To submit your application for this exciting Exams Administrator opportunity, please click ‘Apply’ now.

Applications for this role close on the 15th May 2025.

PLEASE NOTE: Your Application Form will be shortlisted against how your skills, qualifications and experience match the Essential and Desirable points on the Person Specification for this role, located at the bottom of this page as a downloadable document