Evidential Property Administrator - Southwick

Northumbria Police; Sunderland; On-site; GBP 27,000 - 28,000; Full time

Benefits offered by this job

26 days’ leave

NHS Fleet Solutions Car Lease Scheme

Enhanced maternity, shared parental &​

Flexi time

Flexible working

Agile working – work from home

Public sector pension scheme

Cycle to work

Volunteer opportunities

Job summary

Northumbria Police is advertising an Evidential Property Administrator based in Southwick. You will provide vital administrative support to securely store, record and manage evidential property throughout its lifecycle, ensuring lawful disposal or return where appropriate.

You will work with officers, staff and external partners, maintain accurate records, support planning and operational activity, and ensure compliance with legislation, policy and procedure.

Qualifications

• Strong IT skills and clear communication with colleagues and customers.
• Excellent organisational skills with ability to prioritise workloads.
• Ability to work independently and as part of a team with good judgement.

Responsibilities

• Receiving, recording and securely storing property and evidence to make sure it can be easily located when needed.
• Carrying out daily checks of property held in transit locations and moving items to secure storage, reporting any missing items straight away.
• Keeping accurate records and providing administrative support, including responding to enquiries from officers, staff and members of the public.
• Making decisions about when and how property should be returned, retained or disposed of, following legislation, Force policies and health and safety requirements.
• Arranging the sale of suitable property through auction and maintaining the records and paperwork associated with the process.
• Managing high-risk and high-value items such as drugs, firearms, cash and hazardous materials, while helping return lost property to its rightful owners whenever possible.
• Handle, record, store and arrange the disposal of seized drugs in line with legislation, Force procedures and health and safety guidelines.
• Safely retrieve and store property items within a warehouse environment, including using ladders to access items held at height.
• Handle and dispose of hazardous waste in accordance with relevant legislation, safety procedures and best practice, while helping to reunite lost property with its rightful owners wherever possible.

Skills

IT skills

Organisational skills

Problem-solving

Teamwork

Written and verbal communication

Job description

Evidential Property Administrator - Southwick

Salary: Band 4, £27,204 - £27,513 (Please note it is Northumbria Police policy to appoint at the beginning of the band)

Location: Southwick

Hours/Contract: 37 Hours, Permanent

Working for #TeamNP

Our purpose at Team NP is simple: to keep people safe and fight crime. But it takes more than police officers alone to achieve this. That's where our 2,000-strong team of police staff and 200 volunteers make a difference.

As one of England's largest police forces, we offer a diverse range of departments and specialisms, creating endless opportunities to develop your career. From mentoring and coaching schemes to leadership programmes and online learning, we'll provide the support, training and time you need to achieve your ambitions.

As a Disability Confident Employer, we're committed to creating an inclusive workplace where everyone feels respected, valued and able to thrive.

Whether you're a member of staff or a volunteer, you'll have access to excellent health and wellbeing support, including year-round wellbeing initiatives, a 24/7 welfare support hotline and a leading approach to neurodiversity.

Above all, a career with Team NP is more than just a job. It's an opportunity to be part of something that truly matters.

Here at Northumbria Police, we think our region is amazing! It takes a great deal of people from different backgrounds, with diverse skills and experience to serve our force area effectively, think you have what it takes to help us make a difference? This could be the perfect time for you to join us in our Business Services Department as an Evidential Property Administrator.

Make a real difference behind the scenes of frontline policing. As an Evidential Property Administrator, you'll provide vital administrative support, ensuring evidential property is securely stored, accurately recorded, and lawfully returned or disposed of. Your work will help maintain the integrity of evidence and support operational policing across Northumbria.

This is a varied and rewarding role combining administration, customer service, and business support. Working with officers, staff and external partners, you'll manage property throughout its lifecycle, maintain accurate records, support business planning and operational activity, and ensure compliance with legislation, policy and procedure.

What you’ll do

• Receiving, recording and securely storing property and evidence to make sure it can be easily located when needed.
• Carrying out daily checks of property held in transit locations and moving items to secure storage, reporting any missing items straight away.
• Keeping accurate records and providing administrative support, including responding to enquiries from officers, staff and members of the public.
• Making decisions about when and how property should be returned, retained or disposed of, following legislation, Force policies and health and safety requirements.
• Arranging the sale of suitable property through auction and maintaining the records and paperwork associated with the process.
• Managing high-risk and high-value items such as drugs, firearms, cash and hazardous materials, while helping return lost property to its rightful owners whenever possible.
• Handle, record, store and arrange the disposal of seized drugs in line with legislation, Force procedures and health and safety guidelines.
• Safely retrieve and store property items within a warehouse environment, including using ladders to access items held at height.
• Handle and dispose of hazardous waste in accordance with relevant legislation, safety procedures and best practice, while helping to reunite lost property with its rightful owners wherever possible.

Sound interesting? For further information, and to support your application, please view the job description.

What you’ll bring

• Strong IT skills and the ability to communicate clearly and effectively with colleagues and customers.
• Excellent organisational skills with the ability to prioritise workloads and work independently with minimal supervision.
• The ability to use sound judgement, initiative and problem-solving skills to deliver effective solutions.
• The confidence to work both independently and collaboratively as part of a team.
• Strong written and verbal communication skills, with the ability to build positive working relationships with people at all levels.
• The ability to work accurately under pressure, meet deadlines and support the team in achieving shared objectives and performance targets.

We know it's important for you to feel that you're not only part of a great team, but part of a community. We welcome applications from suitably qualified people from all sections of the community, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation.

Harnessing these differences creates a productive environment in which everyone feels valued, and their talents are fully utilised. Appointments are based on merit alone.

Interested to learn more? For further information about the role please contact Harley Nugent by email at [e-mail].

What we offer

• 26 days’ leave (increasing to 30 days for 5 years+ service) plus 8 bank holidays
• NHS Fleet Solutions Car Lease Scheme
• Enhanced maternity, shared parental and adoption leave
• Flexi time - allowing you to fit your working hours around your individual needs
• Flexible working (we are happy to discuss options such as compressed hours)
• Agile working – option to work from home, your team zone, and spaces across the force
• Fantastic market‑leading public sector pension scheme with up to 16% employer contribution
• Corporate travel schemes – local rail, bus services and metro discounts
• Access to private healthcare and eye test vouchers
• Discounts on shopping and eating out thanks to the Blue Light Card and Blue Light Tickets
• We’ve invested in extensive paid sick leave, trained mental health first aiders on‑site, an employee advice service for the times you need that additional support
• Access to gyms in some stations
• Sports & Social Club – join our thriving sports scene at Team NP and enjoy further exclusive discounts on days out and travel
• Cycle to work scheme
• Opportunity to volunteer in local community

We are committed to creating a connected and agile workplace. For agile and home-based roles, employees are expected to work from a Force site at least once a week, with two days recommended. Hiring managers can discuss arrangements at interview. This approach supports collaboration, wellbeing and strong working relationships.

Just so you know

Candidates with priority status will be given precedence for this role over other applicants.

Our application form will help us understand how your work, education and life experience has prepared you for the role of an Evidential Property Administrator with #TeamNP. To help support your application research what makes us tick here at Northumbria, the role you’re applying for and the values and behaviours that contribute.

The recruitment process will consist of the initial application form followed by a face-to-face interview.Just so you know, you can save your application and come back to it any time prior to the closing date on the advert.

We are proud members of the Business Disability Forum and a Disability Confident Leader. We are committed to offering an interview to disabled applicants who meet the essential criteria for the role. Where application volumes are exceptionally high, we may prioritise those who most closely meet the criteria, applying the same fair approach to all candidates.

If you have a disability, we can make reasonable adjustments to support you throughout the recruitment process. Please contact [e-mail] as early as possible so we can discuss your requirements.

Use of AI in Applications: AI tools may be used to support your application; however, all information provided must be an accurate reflection of your own skills, experience and qualifications. We encourage genuine responses that demonstrate your suitability for the role.

If your application is successful, we’ll ask you to complete a Recruitment Vetting (RV) form, therefore you must be a resident of the UK for a minimum period of 3 years to ensure vetting checks can be successfully performed. A job offer will be dependent upon vetting clearance, medical information, and references.

Terms of appointment

This is a permanent role subject to a six-month probationary period.

If you are successful in your application, you will have a six-month probation period with us where you will be unable to apply for any other post advertised internally or externally.

Internal applicants should normally have completed six months in their current role. Where this requirement is not met, approval must be sought through the Careers mailbox and will be considered by the relevant policy/process owner.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

Evidential Property Administrator - Southwick