Events Project Coordinator

Freeman Company; Greater London; Hybrid; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Life, Accident and Disability

Retirement with Company Match

Paid Time Off

Job summary

Freeman Company is seeking a Project Coordinator to support producers, project managers and technical production managers. The role offers hybrid work with in-office presence once a week in London.

You will assist with tenders, pitches and live projects, help coordinate meetings and travel, and support budget tracking and supplier vetting within Freeman policies. The ideal candidate has 1+ year event agency experience, strong Microsoft Office skills, and a detail-oriented, collaborative mindset.

Qualifications

• 1+ year of event agency experience in a similar role.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• UK National or relevant permissions to work in the UK.
• Outgoing, upbeat personality; team player, organized with good attention to detail.

Responsibilities

• Assists members of the Production Team with tenders, pitches and live projects as required.
• Contributes to brainstorming discussions.
• Manages web-based communication tools on live projects as required.
• Assists with meetings, travel logistics, agendas and post-event reports.
• Joins weekly project and client meetings.
• Monitors services and activities to ensure they stay within budget.
• Creates production budgets and timelines for proposals; monitors costs and resource allocation.
• Researches, sources and manages suppliers and ensures vetting and approvals.
• Maintains clear communication with employees, contractors, suppliers and Freeman divisions.
• Performs other duties as assigned; budget support and PO raising; general project support.

Skills

Event coordination

Office software

Tools

Office Suite

Job description

Sparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trust—all around the world.

Summary

The Project Coordinator works closely with producers, project managers and technical production managers to provide project and administration support. This role is eligible to work a hybrid schedule, generally requiring work in-office one day a week (typically Wednesdays) at our London location.

• Assists members of the Production Team with tenders, pitches and live projects, as required
• Contributes to brainstorming discussions
• Manages web-based communication tools on live projects, as required
• Assists the production team with requirements such as: meetings / trips (flights, trains, taxis, accommodation etc), meeting minuets, preparation of agendas / post event reports
• Joins project weekly team and client meetings
• Monitors services & activities to ensure they are within budget
• Creates production budgets and timelines associated with assigned proposals. Monitors costs and resource allocation to ensure they are within budget
• Research, source and manage suppliers and ensure contractors and suppliers have been vetted and approved through Freeman policies and procedures prior to them being engaged
• Maintain consistent and thorough communication with all levels of employees, contractors, suppliers, and Freeman divisions
• Maintain confidential and sensitive information and files, correspondence and records
• Performs other duties as assigned
• Budget support / PO raising and issuing
• General project support

Education & Experience

• 1+ yr event agency experience in a similar role
• Proficient in Office Suite (Excel, Word, PowerPoint, Outlook)
• UK National or relevant permissions to work in the UK
• Exhibits an outgoing, upbeat personality, enjoys working as part of a team, and is efficient, considerate, and organized, with a keen eye for details

Travel Requirements

Travel up to 25%

What We Offer

The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

• Life, Accident and Disability
• Retirement with Company Match
• Paid Time Off

Diversity Commitment

At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.