Events Planning Manager

Sodexo; Ascot; On-site; GBP 35,000 - 38,000; Full time

Job description

Job Title: Events Planning Manager

Salary: £35,000 - £38,000 depending on experience

Hours: 40 Hours Per Week

Location: Ascot Racecourse, Ascot, Berkshire, SL5 7JX

Where tradition meets innovation, and every moment is infused with thrill and elegance, Ascot Racecourse is more than just a venue - it's an icon of British sporting and social excellence.

For over 16 years, Ascot Racecourse and Sodexo Live! have partnered to deliver world-class hospitality, unforgettable dining experiences, and unparalleled guest service. Together, we create magical moments for over 500,000 guests each year, from the electrifying energy of Royal Ascot to exclusive private events.

We are seeking a talented Events Planning Manager to join our fantastic team! To lead the planning of our race day dining and high-end prestigious events at Ascot Racecourse and external events, serving both 1711 by Ascot and Sodexo Live! In this dynamic role, you will manage a dedicated Events Co-ordinator who will support you in your success!

What you'll do

• Manage Fine Dining and 1711 by Ascot Events planning, delegating workload effectively.
• Communicate with the Fine Dining Operations team to ensure proper information sharing.
• Coach and mentor the Events Co-Ordinator and attend regular one-on-one meetings.
• Advise the food production team on menus required for each race day.
• Liaise with kitchen, cellar, and marketing teams to meet client needs and produce collateral.
• Ensure accurate management of client and sales information through the system.
• Manage table plans, create menu tasting notes, and develop effective communication with internal and external clients.
• Provide administrative support on all race days for fine dining, handle inquiries, and assist with invoicing.

What you'll bring

Essential

• Committed to deliver against Ascot Racecourse's core values: elegant, original and uplifting.
• Exceptional attention to detail.
• Ability to communicate effectively across all levels.
• Good customer service skills, polite telephone manner, excellent written communication.
• Knowledge of Microsoft Office specifically Outlook, Word, Excel, PowerPoint.
• Flexible approach to working hours especially on race days.
• Ability to manage multiple tasks and prioritise information in an extremely busy environment.

Desirable

• Experience of working within Events/Hospitality industry.
• Experience in customer service or administration lead role.
• Experience of People Management.

What we offer:

Working with Sodexo is more than a job; it's a chance to be part of something greater. You'll belong in a company and team that values you for you; you'll act with purpose and have an impact through your everyday actions; and you'll be able to thrive in your own way. In addition, we also offer a range of resources, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering mental health and wellbeing support.
• An Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work-related issues or personal issues such as bereavement.
• Access to a 24hr virtual GP Service.
• The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family).

For more information on all the great benefits Sodexo offer to support you and your loved ones, check out the attached Benefits Guide at the bottom of this advert!