Events Planner

London Wildlife Trust; City Of London; Hybrid; GBP 29,000; Full time

Job summary

A prominent charity organization in London is seeking an Events Planner to provide sales and operational support for their events team. This role involves managing inquiries, conducting site visits, and ensuring high customer service during events. The ideal candidate will have at least one year of relevant experience, excellent communication skills, and the ability to manage multiple projects simultaneously. This position offers a competitive salary and a flexible working policy.

Benefits

25 days annual leave

Benefits platform with discounts

Access to Employee Assistance Scheme

Enhanced maternity and paternity pay

Qualifications

• At least one year of experience in venue sales or operations.
• Proven sales experience in an events environment.
• Operational knowledge of events in a venue.

Responsibilities

• Manage all enquiries into the events department.
• Conduct site visits with potential clients.
• Prepare event schedules and liaise with suppliers.
• Operationally manage and attend events as needed.

Skills

Sales experience

Communication skills

Project management

Microsoft Office proficiency

Job description

Salary:£28,980 per annum

We Also Offer

• 25 days annual leave (plus bank holidays) and a discretionary Christmas closure
• Benefits platform with discounts on retail, dining and days out
• Salary sacrifice schemes for gym, bicycles and nursery/childcare
• Access to a free Employee Assistance Scheme to support you inside and outside of work
• Enhanced maternity and paternity pay
  
  

Location:Woodberry Wetlands, Walthamstow Wetlands, Camley Street Natural Park, and home working

Flexible working:Althoughthere may be occasional evening and weekend working, we operate a flexible working policy. Flexible working requests are welcomed from day one.

Role & Responsibilities

The Private Hire events team form a crucial part of the wider commercial strategy for London Wildlife Trust, bringing in vital unrestricted income that supports us to deliver our charitable mission. Reporting to the Events Sales Manager, this role will be part of a small but busy team delivering memorable and high-quality events across the three visitor hub sites set in stunning nature-rich locations in central London. The private hire events vary from meetings, conferences, birthdays, anniversaries, weddings, product activations and even fashion shows!

Role

Your role will be to provide sales and operational support, acting as a main point of contact for the Events team for both internal and external stakeholders:

• Managing all enquiries into the events department at London Wildlife Trust by phone, email and in person
• Assist the Event Sales Manager to identify potential sales opportunities and generate agreed sales targets through reactive and pro-active sales
• Conduct site visits with potential clients, both in person and virtually and to follow these up by providing additional private hire information, identifying upselling opportunities
• Build a warm, friendly and approachable rapport with clients by keeping in regular contact and assisting with them throughout their event journey
• Liaise with suppliers, conduct logistic meetings, and prepare event schedules
• To operationally manage and attend events as requested to ensure a smooth operation and a high level of customer service (including some evening and weekend work)
• Assist with the planning and execution of public ticketed events, ensuring a diverse, exciting programme of events.
  
  

(Please see job description on our website for a more detailed list of responsibilities)

Our ideal Events Planner

• At least one years experience in venue sales or operations
• Proven sales experience (proactive and reactive) in an events environment such as hotels or wedding/conference venue
• Experience in managing multiple projects simultaneously
• Operational knowledge of events in a hotel or wedding/conference venue
• Excellent written and verbal communication skills including relationship building
• A competent user of Microsoft Office
• Capable of working independently as well as part of a team
  
  

(Please See Job Description For Full Person Specification)

Closing Date: 9am 26th August

Interviews:Scheduled to take place week commencing 1st September, and reasonable adjustments will be offered to all candidates.

Does this sound like you? Wed love to hear from you!

Our vision is a London alive with nature, where everyone can experience and enjoy wildlife. In order to achieve our goal of engaging everyone in protecting Londons wildlife for the future, we know that our staff team needs to better reflect and represent all of Londons communities.Read more about London Wildlife Trusts commitment to Equality, Diversity and Inclusion on our website.

We are also committed to ensuring the safety and wellbeing of children, young people and adults at risk is at the heart of our engagement with people, read more aboutLondon Wildlife Trusts commitment to Safeguarding on our website.

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