Events Officer - Sports and PE Programmes

ICF International; Greater London; Hybrid; GBP 35,000 - 52,000; Full time

Benefits offered by this job

Hybrid work policy

Private medical insurance

Dental insurance

Annual leave 25 days

Job summary

ICF International is seeking an events coordinator to help deliver safe, inclusive and high-quality events for sports and PE programmes, including practitioner conferences and network meetings. You will coordinate logistics, manage delegate information, and ensure accessibility for participants with different needs and levels of confidence.

You'll work with venues, suppliers and internal teams to maintain high standards, capture learning, and support continuous improvement across events and

Qualifications

• Experience planning and delivering events, conferences, workshops, or comparable multi-stakeholder activity.
• Excellent organisational skills and the ability to manage several deadlines without losing attention to detail.
• Experience working with venues and suppliers and monitoring event expenditure.
• Strong customer service and written communication skills.
• Experience with CRM, registration or event-management systems; ability to travel and stay overnight when required.

Responsibilities

• Develop event plans, schedules, budgets, risk registers and operational run sheets for assigned events.
• Coordinate delegate registration, communications, accessibility requirements, travel, accommodation and joining information.
• Brief and manage venues, suppliers, speakers, volunteers and internal contributors against agreed standards and deadlines.
• Apply safeguarding, health and safety, accessibility and data protection procedures, particularly where children or young people attend.
• Provide on-site delivery support, resolve issues quickly and maintain clear escalation routes.
• Manage purchase orders, invoices and event records and reconcile activity against budget.
• Collect feedback and participation data and produce post-event learning and improvement actions.

Job description

To coordinate safe, inclusive and high-quality events for sports, and PE programmes, including practitioner conferences, network meetings, communities of practice. The role manages detailed logistics while creating a positive, welcoming experience for delegates and partners. It will help bring local networks together to share learning, build relationships and develop practical solutions, ensuring that events are accessible and well organised for people with different needs and levels of confidence.

Key responsibilities

• Develop event plans, schedules, budgets, risk registers and operational run sheets for assigned events.
• Coordinate delegate registration, communications, accessibility requirements, travel, accommodation and joining information.
• Brief and manage venues, suppliers, speakers, volunteers and internal contributors against agreed standards and deadlines.
• Apply safeguarding, health and safety, accessibility and data protection procedures, particularly where children or young people attend.
• Provide on-site delivery support, resolve issues quickly and maintain clear escalation routes.
• Manage purchase orders, invoices and event records and reconcile activity against budget.
• Collect feedback and participation data and produce post-event learning and improvement actions.

Skills, knowledge and experience

• Experience planning and delivering events, conferences, workshops, or comparable multi-stakeholder activity.
• Excellent organisational skills and the ability to manage several deadlines without losing attention to detail.
• Experience working with venues and suppliers and monitoring event expenditure.
• Strong customer service and written communication skills.
• Experience with CRM, registration or event-management systems; ability to travel and stay overnight when required.

Desirable experience

• Understanding of safeguarding practice and risk management for events involving children and young people.
• Experience within sport, physical activity, education, charity or membership organisations.

Personal qualities

• Inclusive and collaborative, with the confidence to build trust across schools, community organisations, public bodies and delivery partners.
• Organised and solutions-focused, able to manage competing priorities while maintaining quality and accurate records.
• Committed to widening participation and motivated to reducing barriers to sport and physical activity for underserved groups.
• Comfortable travelling and working flexibly when programme activity, events or partner engagement requires it.

About us

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are committed to creating a culture where we embrace our differences in ideas and identities. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals.

Learn more about what we do and our commitment to inclusion.

The benefits of joining ICF

Our people at ICF are our most important asset, so we invest in them from the moment they arrive. When you join our team, you'll have access to a vast array of benefits to help you live your life well.

We offer a hybrid working policy, which will provide you with the flexibility to collaborate in the office, as well as in the comfort of your own home, ensuring you are able to successfully deliver the requirements of your role.

To support you, our employee wellbeing hub is designed to provide highly personalised support across a comprehensive range of wellbeing issues, such as mind, body, finances, community, career programs and HR support.

We enjoy celebrating success, which is why we have a competitive recognition program called 'You Matter', which awards points as a 'thank you' for your work achievements. These can be spent on a large variety of high-quality items, as well as online or high-street vouchers, all with zero tax payable by the employee.

• Single Private Medical Insurance cover with no restrictions on existing conditions.
• Dental insurance and an online GP service.
• 25 days annual leave, plus UK bank holidays.