Events Officer

HR Dept; London; On-site; GBP 25,000 - 30,000; Full time

Job summary

Join our Events Team as an Events Officer, where you'll manage the success of diverse events. This role involves liaising with external partners, handling registrations, and ensuring smooth logistics, while collaborating with marketing teams. We're looking for a proactive individual who can thrive in a fast-paced environment and bring creativity to our event strategies. Compensation includes a salary of up to £30K and benefits such as 33 days of holiday and an 8% pension.

Benefits

Life Insurance

8% Pension

Healthcare Scheme

Training & Development

Staff Socials

Qualifications

• Confident managing multiple tasks, deadlines, and logistics.
• Able to liaise professionally with internal teams and external partners.
• Skilled at planning and delivering events on time and within budget.
• Calm under pressure and quick to resolve issues.
• Comfortable using event platforms, registration tools, and Microsoft Office.
• Experience supporting event communications and campaigns.
• Positive, flexible, and focused on delivering great experiences.

Responsibilities

• Act as the main contact for external partners for event execution.
• Manage event registration, delegate communications, and support sponsorship delivery.
• Collaborate with the Communications Team to create marketing materials.
• Assist with budget management and process invoices.
• Support event logistics including venue setup, AV, and catering.
• On event days, manage registration and liaise with suppliers and speakers.

Skills

Organisation

Communication

Project Management

Problem-Solving

IT Proficiency

Marketing Awareness

Team Player

Job description

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The Role:

Are you passionate about creating unforgettable events? Do you thrive in a fast-paced environment? We're looking for an Events Officer to join our Events Team and drive the success of our event programme.
We're looking for a proactive and organised Events Officer to play a key role in delivering a range of high-quality events. You'll act as the main point of contact for external partners, working closely with venues, speakers, and sponsors to ensure smooth event execution. Your responsibilities will include managing event registration systems, delegate communications, and the events inbox, as well as supporting sponsorship delivery and post-event feedback collection. You'll collaborate with our Communications Team to create marketing materials and promotional campaigns, and help keep our website event pages up to date. You'll also assist with budget management by processing invoices and payments, and support event logistics including venue setup, AV, and catering. On event days, you'll be on the ground managing registration and liaising with suppliers and speakers

Key Responsibilities:

• Represent the Society in a professional manner at all times.
• Provide general support to the rest of the Events Team as required.
• Effectively manage the Society's CRM database to ensure accurate record-keeping and automated communications in line with GDPR best practices.
• Serve as the first point of contact for all events-related enquiries via phone and email, providing timely, helpful responses; processing bookings and payments efficiently; and ensuring a positive experience for members and the wider public alike.
• Work collaboratively with teams across the organisation to identify opportunities for event support, share relevant updates, and ensure alignment with broader organisational goals and member engagement strategies.
• Undertake all responsibilities in accordance with Society procedures.
  

Required Skills & Attributes:

• Excellent organisation and attention to detail: Confident managing multiple tasks, deadlines, and logistics.
• Strong communication and interpersonal skills: Able to liaise professionally with internal teams and external partners.
• Project and time management: Skilled at planning and delivering events on time and within budget.
• Problem-solving and adaptability: Calm under pressure and quick to resolve issues.
• IT and systems proficiency: Comfortable using event platforms, registration tools, and Microsoft Office.
• Marketing and promotional awareness: Experience supporting event communications and campaigns.
• Team player with a proactive approach: Positive, flexible, and focused on delivering great experiences.

About The Royal Aeronautical Society:

The Royal Aeronautical Society is a professional body dedicated to aerospace, aviation, and space communities. They exist to further the advancement of aeronautical art, science, and engineering around the world.
The Royal Aeronautical Society (RAeS) is, with more than 150 years of history, the world's oldest aeronautical society dedicated to the advancement of aerospace, aviation, science, and engineering.
The Society has almost 30,000 members and has become an international, multidisciplinary professional institution dedicated to the global aerospace community. The RAeS events are where aerospace and aviation leaders connect, learn, innovate, and inspire. "

Apply Now:
If you're ready to make an impact and create memorable events, join us! Apply today and be part of our journey in shaping the future of aerospace events.

Salary: Up to £30K DOE
Location: London/Hybrid with some UK Travel
Hours: Mon- Fri 9am to 5pm
Holiday: 33 Days, inc. BH
Other Benefits: Life Insurance, 8% Pension, Healthcare Scheme, Training & Development & Staff Socials