Events Manager (Open Days)

UCL AI Centre; London; Hybrid; GBP 43,000 - 52,000; Full time

Job summary

Join a leading university as an Events Manager responsible for organizing and delivering Open Days, ensuring events are inclusive and engaging. This mid-senior level role offers a competitive salary and benefits, contributing to UCL's mission of promoting educational access.

Benefits

41 Days holiday (27 days annual leave, 8 bank holidays, 6 closure days)

Additional 5 days’ annual leave purchase scheme

Defined benefit career average revalued earnings pension scheme (CARE)

On-Site nursery

On-site gym

Enhanced maternity, paternity and adoption pay

Qualifications

• Proven experience of organizing large scale, high profile events.
• Experience of delivering events that are accessible and inclusive.
• Knowledge and experience of events marketing, especially social media.

Responsibilities

• Lead on the organization and delivery of UCL's University Open Days.
• Ensure events are on brand and on time, with an ongoing improvement process.

Skills

Event Organization

Communication

Marketing

Job description

Ref Number B23-00135 Professional Expertise External Engagement, Communications, Marketing and Events Department Vice-President (External Engagement) (B23) Location London Working Pattern Full time Salary £43,374 £51,860 Contract Type Permanent Working Type Hybrid Available for Secondment No Closing Date 09-Jun-2025

About Us

UCL is a radically different university. Founded in 1826 in the heart of London, we were the first university in England to welcome students of any religion and the first to welcome women to university education. Today UCL has over 50,000 students and 16,000 staff and is one of the world's top 10 universities.

The department of the Vice President External Engagement coordinates UCL’s engagement with a range of audiences, raising the university’s profile and influence, and managing its reputation. It promotes the public value of UCL’s research and partnerships to the future of Britain and globally. It is a service-driven function made up of communications and marketing professionals who deliver sector-leading media relations, public affairs, institutional communications, brand and integrated marketing, student recruitment, and events.

The Events team delivers a range of events for UCL staff, students, external stakeholders and the general public, in support of UCL’s strategic priorities. This includes graduation ceremonies for over 10,000 students, open days, high-profile VIP events for our influential stakeholders, this public lectures, festivals, and award ceremonies.

About The Role

The role will proactively lead on the organisation and delivery of UCL’s University Open Days and Open Evenings The role will proactively lead on the organisation and delivery of UCL’s central Open Days.

The role is also responsible for making sure the Open Days are on brand, on time and ensuring an ongoing process of improvement through measurement and analytics and will contribute to an integrated team who interface across UCL proactively and productively.

This role does not meet the eligibility requirements for a skilled worker visa under UK Visas and Immigration legislation. Therefore UCL will not be able to sponsor individuals who require right to work in the UK to carry out this role. We will consider applications to work on a flexible basis wherever possible.

The role is available to start from 1 August 2025.

About You

Proven experience of organising large scale, high profile events at a higher education institution, experience of producing written briefings and timetables for event stewards, other staff participating in events and experience of delivering events that are accessible and inclusive for audiences with additional needs are essential.

Knowledge and experience of events marketing including use of social media and being confident in updating websites and writing copy and

experience in working with student ambassadors and a willingness to improve effectiveness of the scheme would be desirable.

What we offer

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

• 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
• Additional 5 days’ annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Immigration loan
• Relocation scheme for certain posts
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance
  
  

As well as the exciting opportunities this role presents, we also offer great benefits.

Please visit https://www.ucl.ac.uk/work-at-ucl/rewards-and-benefits to find out more.

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.

These include people from Black, Asian and ethnic minority backgrounds; disabled people; and for our Grade 9 and 10 roles, women.Our department is working towards an Athena SWAN award. We are committed to advancing gender equalitywithin our department.

You can read more about our commitment to Equality, Diversity and Inclusion here : https://www.ucl.ac.uk/equality-diversity-inclusion/

Work at UCL pages: https://www.ucl.ac.uk/work-at-ucl/

Available documents

Attached documents are available under links. Clicking a document link will initialize its download.

• download: Events Manager (Open Days) JD FINAL.docx

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Higher Education

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